Note: The job is a remote job and is open to candidates in USA. Genentech Inc. is dedicated to delivering market research, data intelligence, and operational support for its products, customers, and patients. The Commercial Contracts Analyst II manages self-service and full-service contracts, particularly market research and data purchase agreements, while overseeing purchase orders, invoicing, compliance, process improvement, and stakeholder training.
Responsibilities
- Act as the single point of contact for all contract-related queries, amendments, PO creation, vendor classification, and invoicing queries
- Advise project owners on whether their request qualifies for direct-submission (self-service) or requires processing via Full Service
- Process and oversee market research and data purchase contracts, ensuring compliance with vendor Master Service Agreement terms, data privacy requirements, and acceptable use policies
- Manage the US Market Research and Patient Support Program (MAP) to comply with US regulations
- Process self-service requests and prioritize full-service contract requests to expedite execution in the contract management tool (e.g., MyBuy)
- Manage Purchase Orders (POs) and Invoicing:
- Ensure the on-time creation, issuance, and tracking of POs
- Partner with Finance to ensure PO structure is optimized for complex market research and data purchase agreements, serving as a quality check to drive accuracy in reporting and FACT coding
- Act as a liaison between vendors, internal stakeholders, and Accounts Payable to track invoice processing, resolve billing discrepancies, and ensure timely payments
- Flag issues or delays to stakeholders and resolve them by ensuring contract workflows are completed on time or submitting tickets to IT for system issues
- Partner with CCS to ensure operational excellence and continual optimization of contracting practices
- Conduct educational sessions to train project owners on the contracting process and MyBuy
Skills
- Minimum years of experience required: 5 years
- Schedule: Pacific Working Hours between 8am to 5pm, total schedule for the week between 25-35 hours expected. Up to 40 hours can be allotted for the role
- Ability to work within established procedures autonomously while keeping management informed
- Identify challenges and relevant issues in the contracting/invoicing process and make sound decisions to drive results and resolution
- Strong written and verbal communication skills to keep business stakeholders informed
- Resource stewardship; utilize time and resources efficiently to create the most impact
- Strong business process improvement skills; ability to gain and apply knowledge of project management processes, methodologies, and tools
- Strong prioritization skills that align tasks and work to the highest impact against business objectives
- Is a self-starter with strong problem-solving capabilities and interpersonal skills. Approaches unique contracting situations with creativity and discipline to mitigate risks
- Flexibility to work occasionally with Global Procurement and Contract teams outside of the Pacific Standard Time Zones, specifically in Europe and South America
- Bachelor's degree required plus 5-10 years of experience required OR Master's degree or 5-10 years of experience required
- Solid understanding of accounting, billing, and Purchase Order (PO) structures to support end-to-end financial operations
- Intermediate knowledge of Mac operating systems, contracting systems, online/cloud systems (e.g., Google Workspace/Docs/Drive/Sheets), and Internet browsers
- Demonstrated working knowledge of Microsoft Office programs (MS Word, MS Excel)
- Occasional business travel by air or car
- Prior work experiences with data contracts, market research regulations, and digital/technology contracts are preferred
- Preferred experience in contract management, procurement, healthcare law/compliance, or as a paralegal
- Demonstrated experience handling market research and/or data purchase agreements is highly preferred
Benefits
- Remote position
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