Note: The job is a remote job and is open to candidates in USA. Husch Blackwell is a full-service litigation and business law firm serving clients with domestic and international operations. The Time Entry & Compliance Analyst safeguards fee recoverability by reviewing time entries and invoices for compliance with client Outside Counsel Guidelines, preparing appeals, analyzing billing requirements, and administering compliance systems. The role also develops time entry guides, trains timekeepers, tracks audit trends, and communicates billing guideline changes to stakeholders.
Responsibilities
- Review daily time entries and pre-bills for designated clients, identify noncompliant entries, and recommend corrections aligned with client and carrier-specific billing rules to minimize audit exposure
- Revise time entries as appropriate to ensure compliance with applicable billing rules
- Partner with Billing Attorneys and the billing team to prepare and submit invoice appeals recovering fees erroneously audited or disallowed; drafting appeal narratives grounded in client OCGs to reduce Billing Attorney administrative burden
- Contribute directly to firm financial performance by minimizing invoice audits and maximizing successful appeal recovery
- Analyze incoming and updated OCGs for key clients and CRMs, translating requirements into actionable guidance for timekeepers
- Ingest new or updated OCGs into the Laurel timekeeping system, building timekeeper-facing compliance rules that guide accurate time entry at the point of capture
- Develop and maintain client specific time entry guides reflecting current OCG requirements; ensure timely distribution to timekeepers newly assigned to each client, with training on compliant entry practices
- Deliver targeted training and professional development to timekeepers at all levels (paralegals, associates and partners), correcting noncompliant billing habits, and reinforcing clear, concise time entry narratives
- Track timekeeper-level audit trends for key clients and deliver targeted coaching to timekeepers with recurring compliance issues
- Communicate proactively with timekeepers and cross-functional partners (Billing, e-Billing and Revenue Cycle Operations) regarding carrier guideline changes, evolving billing practices, and new requirements affecting their workflows
Skills
- Minimum of 5 years' experience working as a paralegal or attorney handling insurance related work; or experience working on a billing compliance team in a law firm environment; or experience working as a bill auditor for an insurance company
- Advanced expertise of client Outside Counsel Guidelines (OCGs), legal billing rules, audit workflows, and the appeals process
- Sharp analytical acumen with the ability to interpret audit findings and craft persuasive, evidence-based narratives
- Exceptional communication and coaching skills, with demonstrated ability to influence attorney and staff behavior at all levels of seniority
- Strong interpersonal presence and the ability to lead through influence, building consensus-based support for business strategies and decisions across the organization
- Superior presentation, written, and verbal communication skills, with the ability to engage credibly and diplomatically across all organizational levels and tailor messaging for diverse stakeholders
- Meticulous attention to detail and the ability to operate independently with minimal supervision
- Minimum of 3 years' experience working in a law firm environment preferred
- Experience with Elite 3E and Laurel preferred
Benefits
- This position will work fully remote.
- A discretionary bonus opportunity, non-guaranteed and dependent upon individual and firm performance.
- Medical and dental coverage.
- Life insurance.
- Short-term and long-term disability insurance.
- Pre-tax flexible spending account for certain medical and dependent care expenses.
- An employee assistance program.
- Paid Time Off.
- Paid holidays.
- Participation in a retirement plan program after meeting eligibility requirements.
Company Overview
Company H1B Sponsorship