Note: The job is a remote job and is open to candidates in USA. Horrocks is hiring a Senior Administrative and Document Controls Manager to support engineers and professional staff. The role manages project documentation and coordination with project partners, supports procurement and contract documentation, and provides administrative, scheduling, and event-planning support.
Responsibilities
- Record manager for project documentation
- Project Management Liaison for subconsultants, utility owners, clients, industry partners
- Manage calendars and schedule meetings/conference calls while demonstrating problem-solving abilities to adjust or prioritize schedules based on last-minute changes
- Proactively develop relationships with key internal employees, gaining recognition as a team resource
- Help complete, review and maintain project and contract documentation, both pre and post negotiation, meeting minutes, action items and meeting exhibits
- Assist with proofreading, technical writing and editing proposal and related procurement documents
- Assist company endeavors in professional organizations and in conferences
- Use appropriate judgment and knowledge when sharing sensitive information
- Organize and provide file structure architecture for Texas within the various software packages
- Interface with all levels of the organization and with external customers in a professional and effective manner
- Event planning for an office of 30+ employees (Christmas parties, lunches, project meetings, etc.)
- Performs other administrative support and special projects as assigned
Skills
- College Required, Minimum of a bachelor's degree
- Minimum of ten years of related experience
- Sharepoint, Bluebeam, Adobe Pro, MS Office applications
- Excellent professional verbal and written communication skills
- Knowledge of engineering and construction document control
- Attention to detail, proactive follow-up, excellent organizational skills, and discretion with confidential information
- Able to manage workload in a fast-paced, high-intensity work environment
- Strong interpersonal, time-management, and problem-solving skills
- Ability to change the focus of work seamlessly, without loss of efficiency, and adapt to unexpected requests
- Strong sense of urgency, with outstanding prioritization skills and professionalism
- Focuses on objectives and deliverables, execution of tasks, and fast implementation
- Flexible, adaptable, and demonstrates openness to change
- Strives to learn and develop new skillsets in TxDOT web-based operations such as RULIS
- Review documents for clerical errors and modify documents
- Valid driver's license
- Construction or document control TxDOT precerts are preferred
Benefits
- Medical, dental, vision, life, and disability insurance
- Generous paid time off
- 401(k): 50% match of contribution up to 6%
- Professional development opportunities including in-house training
- Paid professional organization membership and professional licensure
- Ability to implement duties from a remote environment until a permanent office location is available
Company Overview