Note: The job is a remote job and is open to candidates in USA. Archesys Inc is a technology firm specializing in innovative digital solutions and services for clients across various industries, including public-sector organizations. The Technical Proposal Writer/Coordinator will manage the full proposal lifecycle, write and edit compliant technical responses, coordinate stakeholders, and support contracts, business development, marketing, and administrative operations.
Responsibilities
- Lead and manage the end-to-end proposal development process for assigned opportunities, strictly adhering to all solicitation requirements and deadlines
- Facilitate kickoff meetings, manage proposal calendars, and track progress against milestones, ensuring seamless collaboration among all team members
- Research and analyze opportunities, assisting leadership and business development teams with critical Bid/No Bid decision-making
- Design, create, and maintain proposal templates, ensuring consistency and compliance. Manage and continuously update the boilerplate material and proposal content library for accuracy and quality
- Serve as a primary writer, developing clear, persuasive, and compliant narrative content, including technical, management, past performance, and security volumes
- Act as the central point of contact, efficiently coordinating input from Subject Matter Experts (SMEs), technical staff, and internal stakeholders
- Conduct rigorous editing, proofreading, and quality assurance checks to ensure consistency, grammatical accuracy, technical correctness, and absolute compliance with all solicitation instructions
- Develop and write supporting technical documentation and key appendices as required
- Participate in and drive lessons-learned sessions following submissions to implement continuous process improvements
- Assist the Contracts team in the administration and lifecycle management of prime contracts and subcontracts, ensuring documentation is current and compliant
- Provide essential back-office support and administrative assistance to the Executive and Business Development teams, including managing meeting logistics, maintaining shared calendars, and preparing presentation materials as needed
- Execute essential financial and administrative support tasks, including processing time card approvals and coordinating invoice management
- Develop and maintain external marketing materials, such as capability statements and solution briefs, to support ongoing business development efforts
- Collaborate with various departments to ensure the seamless integration of technologies and solutions
- Facilitate problem-solving sessions to address complex challenges and foster innovation
- Work collaboratively with different departments to ensure seamless integration of technologies and solutions. Organize problem-solving sessions to tackle complex challenges and encourage innovation
Skills
- * **Education:** Bachelor's degree in English, Communications, Marketing, Business Administration, or a related field, or equivalent practical experience
- * **Experience:** Minimum of **2 years of professional experience** in proposal management, coordination, and technical writing, specifically focused on competitive contract responses
- * **Federal Expertise:** Proven track record and in-depth knowledge of Federal and State procurement processes (including FAR/DFARS knowledge) and successful response strategies
- * **Industry Focus:** Direct experience within the **Information Technology (IT) industry** (e.g., managing proposals for software development, cloud services, cybersecurity, or managed services)
- * **Certification:** Must possess current **APMP Foundation Level Certification**
- * **Skills:** Exceptional organizational, time management, and communication skills, with expertise in managing rigorous internal and external deadlines
- **Personal Attributes**:
- * Strong leadership qualities, with the ability to collaborate effectively across cross-functional teams
- * Forward-thinking with a keen eye for identifying opportunities for innovation and improvement
- * Detail-oriented with a commitment to maintaining high standards of quality and efficiency
- * A willingness to continually learn and adapt to the evolving technology landscape
- * Ability to work in a fast-paced environment and manage multiple projects simultaneously
- All work must be conducted within the U.S., excluding U.S. territories
- You must be legally authorized to work in the U.S. now and in the future without sponsorship
- * Additional proposal training certifications (e.g., ProposalTeam's GovCon and Proposal Team Training)
- * Experience responding to proposals for **State, Local, and Corporate** entities in addition to Federal contracts
- * A demonstrated **growth mindset**, positive outlook, and a goal-driven approach to proposal execution
- * Proficiency with common proposal development tools (e.g., SharePoint, MS Office Suite)
Benefits
- Health, dental, and vision insurance reimbursement plan
- A retirement plan
- Generous paid time off
- Opportunity to work with a talented team of professionals on exciting and innovative projects
- Flexible work arrangements, including remote work options
- Continuous learning and development opportunities, including access to training resources and professional development programs
- A collaborative, inclusive work environment that values diversity and encourages growth
Company Overview