Note: The job is a remote job and is open to candidates in USA. GovCIO is seeking a highly skilled Subcontracts Administrator to perform and manage cradle‑to‑grave subcontract administration activities for a broad range of federal programs. This role requires strong knowledge of FAR/DFARS and involves executing complex procurement actions while maintaining compliance and audit readiness.
Responsibilities
- Develop, negotiate, and administer subcontract agreements, modifications, and task orders
- Review and incorporate necessary representations and certifications, verifying accuracy and completeness
- Conduct SAM.gov checks, vendor diligence, and subcontractor compliance reviews as part of award and modification workflows
- Maintain comprehensive subcontract files, ensuring all executed documents, PRs, POs, change orders, options, rates, funding actions, and compliance artifacts are properly archived
- Ensure subcontract terms are clearly communicated and flowed down to appropriate stakeholders
- Manage subcontract performance periods, incremental funding actions, rate adjustments, and other modifications
- Support subcontractor onboarding and coordinate closely with program managers to monitor subcontractor performance and deliverables
- Ensure all subcontract actions meet CPSR requirements, including documentation completeness, pricing support, competition justification, and regulatory compliance
- Confirm federal requirements such as debarment verification, anti‑influence certifications, and vendor rating checks are completed and included
- Monitor adherence to subcontract reporting, insurance certifications, security requirements, and ITAR/DPAS obligations where applicable
- Partner with Contracts, Pricing, FP&A, and Program Teams to support proposals, funding actions, and subcontractor data calls
- Serve as a point of contact for subcontractor inquiries, coordinating communications to ensure alignment with technical, financial, and contractual requirements
- Provide guidance to junior subcontract administrators and assist in resolving compliance or processing issues
- Prepare, process, and finalize subcontract modifications including incremental funding, period-of-performance extensions, rate changes, labor category updates, and administrative adjustments
- Ensure modifications are fully documented, aligned with Delegation of Authority (DOA) thresholds, and properly routed for approvals
Skills
- Bachelors Degree and 5–8+ years of experience in federal subcontract administration
- Strong working knowledge of FAR, DFARS, CPSR standards, and federal procurement requirements
- Experience administering CPFF, T&M, FFP, IDIQ, and other subcontract types
- Proficiency with Costpoint and other procurement systems
- Demonstrated ability to analyze complex subcontract requirements and ensure compliance
- Strong communication skills and ability to collaborate with cross‑functional teams
- Ability to manage multiple subcontract actions in a fast‑paced environment
- Experience supporting VA, DHS, other agencies, or other federal customers
- Experience preparing procurement summaries, justification documentation, and compliance checklists
- Familiarity with service subcontracting
- Advanced knowledge of CPSR audit criteria and best practices
Company Overview