Note: The job is a remote job and is open to candidates in USA. MIT Lincoln Laboratory is a federally funded research and development center focused on developing advanced technology in support of national security. The Subcontracts Administrator will support the planning, solicitation, award, and administration of professional services, construction-related services, and other facility-related acquisitions while coordinating with project managers, stakeholders, consultants, contractors, and vendors.
Responsibilities
- Support the planning, solicitation, evaluation, award, administration of subcontracts
- Assist with procurement activities for architectural, engineering, construction, facilities maintenance, and other professional services
- Conduct market research and support sourcing strategies
- Prepare solicitation packages including Requests for Proposal (RFPs), Requests for Quotation (RFQs), Invitations for Bid (IFBs), and Requests for Information (RFIs)
- Analyze proposals and quotations, perform price analysis, and document procurement decisions
- Negotiate pricing, delivery schedules, and subcontract terms and conditions
- Prepare correspondence and documentation required to obtain internal approvals and maintain acquisition files in compliance with MIT Lincoln Laboratory's approved purchasing system
- Coordinate with project managers and internal customers to ensure procurement activities align with project schedules and objectives
- Support subcontract change orders
- Maintain effective working relationships with suppliers, consultants, contractors, and internal stakeholders
- Participate in special projects and other duties as assigned
Skills
- The Contracting Services Department is seeking a Subcontracts Administrator with a minimum of three (3) years of experience in contracts, subcontracts, procurement, supply chain, or related acquisition functions
- The ideal candidate will possess experience with sourcing, market research, solicitation development, proposal evaluation, price and cost analysis, negotiations, subcontract administration, and documentation of procurement actions
- The successful candidate should demonstrate strong customer service, sound business judgment, attention to detail, and the ability to build positive working relationships in a collaborative environment
- * Bachelor's degree, or equivalent combination of education and experience
- * Minimum of three (3) years of experience in contracts, subcontracts, procurement, supply chain, or related acquisition functions
- * FAR and DFARS knowledge
- * Strong analytical, organizational, and problem-solving skills
- * Proficiency in Microsoft Office Suite, including Excel, Word, and PowerPoint
- * Ability to communicate effectively in both written and oral form within a cross-functional professional environment
- * Ability to obtain and maintain a government (DoD) security clearance
- **THIS CAN BE REMOTE BUT THE CANDIDATE NEEDS TO BE WITHIN 100 MILES OF THE LAB.**
- * Experience supporting facilities, construction, architectural and engineering (A&E), capital projects, or related procurement activities
- * Familiarity with construction delivery methods such as Design-Bid-Build (DBB), Design-Build (DB), or Construction Manager at Risk (CMAR)
- * SAP procurement experience and familiarity with electronic procurement and purchase order systems
- * Government contracting experience
- * Professional certifications such as NCMA, DAU, CPSM, CPPB, NIGP, APICS, or similar
- * Experience supporting the lifecycle of facility or construction projects from planning through closeout
Benefits
- This can be remote, but the candidate needs to be within 100 miles of the lab.
- Comprehensive health, dental, and vision plans
- MIT-funded pension
- Matching 401K
- Paid leave (including vacation, sick, parental, military, etc.)
- Tuition reimbursement and continuing education programs
- Mentorship programs
- A range of work-life balance options
- Other voluntary benefits, discounts and perks
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