Note: The job is a remote job and is open to candidates in USA. Sabin Vaccine Institute is a mission-driven organization focused on improving global access to vaccines and expanding immunization. The Project Manager will lead strategic initiatives, operational improvement efforts, and program management capabilities that strengthen Research and Development effectiveness, alignment, and execution. The role partners with internal and external stakeholders to manage projects, processes, reporting, risks, and change initiatives across the R&D portfolio.
Responsibilities
- Lead and support cross-functional strategic initiatives that advance R&D organizational priorities, operational effectiveness, and business transformation objectives
- Partner with Sabin staff to plan and monitor activities, timelines, and deliverables to ensure successful completion within established timelines
- Partner with leadership to identify opportunities for organizational improvement and operational excellence
- Lead development, implementation, lifecycle management and continuous improvement of project management processes, resources, governance frameworks, templates, reporting systems, and tools that support effective execution across the R&D portfolio
- Lead implementation of change management activities associated with new processes, systems, and ways of working, including training and communication development to ensure successful and sustained uptake
- Develop reporting and dashboards to support organizational and program performance monitoring and decision-making
- Serve as a cross-functional integrator, driving alignment among internal and external stakeholders, facilitating decision making, and promoting accountability for commitments and deliverables
- Facilitate team and project meetings, ensuring decision documentation, action tracking, stakeholder alignment, and follow-through on commitments
- Create and maintain project timelines using Smartsheet, MS Project, Lucen/Office Timeline or other project management tools
- Lead identification, assessment, escalation, mitigation, and monitoring of risks, issues, and decisions to maintain achievement of project objectives
- Maintain project files and ensure document control within project management systems
Skills
- Bachelor's degree in life sciences, biotechnology, or a related field
- Minimum of 7 years of experience in project management, program management, PMO operations, or related roles within biotechnology, pharmaceutical, vaccine development, or life sciences organizations
- Experience driving cross-functional projects and strategic initiatives
- Experience developing project management tools, templates, dashboards, and operational processes
- Experience applying Lean Six Sigma, innovation methodologies, human-centered design, change management, and/or systems thinking to operational improvements
- Proficiency in project management principles, as well as associated software (e.g., Smartsheet, MS Project)
- Strong organizational skills with the ability to manage multiple priorities and stakeholders effectively
- Ability to work independently, anticipate needs, and take initiative
- Detail-oriented and highly organized, with strong analytical skills and a proactive approach to problem-solving
- Excellent interpersonal, verbal and written communication skills with commitment to accuracy
- Proficient in Microsoft Office application (Excel, Outlook, PowerPoint, Word, OneNote)
- Demonstrated ability to think critically and demonstrate troubleshooting, problem-solving, and service-oriented skills and approach
- Experience handling confidential and sensitive information; ability to exercise discretion
- Ability to process information quickly and listen carefully to feedback and comments and adapt plans/actions accordingly
- Commitment to furthering Sabin's mission
- Ability to travel domestically and internationally with notice
- This position is not eligible for visa sponsorship. Candidates must be authorized to work in the United States without employer sponsorship
- Experience with MS Teams preferred
Benefits
- Medical coverage for eligible employees
- Dental coverage for eligible employees
- Vision coverage for eligible employees
- Flexible spending accounts for eligible employees
- Flexible vacation leave for eligible employees
- Sick leave for eligible employees
- Short-term disability options for eligible employees
- Long-term disability options for eligible employees
- 10 federal holidays
- End-of-year winter break
- Employer matching 401(k) plan
Company Overview