Note: The job is a remote job and is open to candidates in USA. Arbor Research Collaborative for Health is seeking a Staff Accountant to support general ledger accounting, month-end close, financial reporting, accounts payable, and project accounting in a government contracting or federally funded environment. The role also supports contract billing and revenue recognition, audit requests, and compliance with GAAP and federal contracting requirements.
Responsibilities
- Prepare and post journal entries, including accruals, prepaid amortization, depreciation, and reclassifications, in accordance with GAAP
- Perform monthly balance sheet account reconciliations, including cash, accounts receivable, unbilled receivables, accounts payable, accrued liabilities, and fixed assets
- Support the month-end, quarter-end, and year-end close process within established deadlines
- Prepare support schedules and financial statement analyses, including budget-to-actual and variance reports for overhead and general and administration department owners
- Maintain the chart of accounts and organizational structure in coordination with the Accounting Manager
- Support labor cost distribution, timekeeping compliance, and labor reconciliations between timekeeping, payroll, and the general ledger
- Assist with project setup, revenue recognition (ASC 606), and billing across cost-reimbursable, time-and-materials, and firm-fixed-price contracts
- Prepare documentation and respond to requests from DCAA, DCMA, cognizant federal agencies, and external auditors, including Single Audit (Uniform Guidance) procedures where applicable
- Develop and maintain standard and ad hoc reports to support management, program managers, and compliance requirements
- Review, code, and process vendor and subcontractor invoices in Unanet, ensuring accurate charging to the appropriate project, account, and organization
- Perform three-way matching of invoices against purchase orders and receiving documentation, and resolve discrepancies with vendors, Procurement, and program staff
- Review subcontractor invoices for consistency with subcontract terms, approved rates, ceilings, and period of performance prior to payment
- Review and process employee expense reports submitted through Unanet for compliance with organizational policy and the Federal Travel Regulation (FTR), as applicable
- Prepare weekly payment runs (ACH, check, and wire), and maintain vendor master data, including W-9 collection and SAM.gov exclusion verification
- Reconcile the accounts payable subledger to the general ledger monthly, maintain the accounts payable aging, and record accounts payable accruals at period end
- Prepare annual Form 1099 filings and respond to vendor inquiries
Skills
- Bachelor's degree in accounting, Finance, or a related field
- Three (3) or more years of general ledger or staff accounting experience, including at least two (2) years with a government contractor or federally funded organization
- Hands-on experience with Unanet, including GL processing and month-end utilities
- Working experience with Unanet (timekeeping, expense, project, or financial modules)
- Working knowledge of FAR Part 31, DCAA audit requirements, and indirect rate structures
- Strong understanding of GAAP and account reconciliation practices
- Advanced Microsoft Excel skills, including pivot tables, lookups, and data reconciliation
- Demonstrated attention to detail and the ability to meet close deadlines
- Ability to obtain and maintain any background investigation required by the organization's contracts, if applicable
- Familiarity with Uniform Guidance (2 CFR 200) and Single Audit requirements for federal grants
- Experience with CAS-covered contracts and Disclosure Statement requirements
- Experience in a professional services or federal contracting environment
- Experience supporting Incurred Cost Submissions and forward pricing or provisional billing rate proposals
Benefits
- Remote work arrangement; must be physically located in Alabama, Colorado, Connecticut, Washington D.C., Florida, Georgia, Idaho, Illinois, Maryland, Massachusetts, Michigan, Minnesota, North Carolina, Ohio, Oregon, Pennsylvania, South Carolina, Texas, or Virginia.
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