Note: The job is a remote job and is open to candidates in USA. Principal Financial Group is seeking a Sr Administrative Assistant to provide mid-level leaders with a broad range of administrative support. The role involves calendar management, project coordination, and ensuring efficient day-to-day operations while maintaining high standards of service excellence.
Responsibilities
- Day-to-day calendar management for mid-level leaders of a department identified by business-driven value, including scheduling and managing leaders availability, handling meeting logistics, process meeting requests on behalf of leaders supported based on availability and priority, and maintain and organize meeting materials
- Uses attention to detail to identify scheduling conflicts and proactively engages with others to resolve
- Understands priorities of the person(s) supported, as well as their business needs
- Responsible for making recommendations on the most efficient and effective way for the person(s) supported to organize their work
- Provides moderate to heavy inbox management
- Can connect various channels of information/communications together to make assessments and assist in prioritizing information for the person(s) supported
- Provided high-level training/guidance on how to navigate technology platforms such as travel and expensing platforms along with other department specific technology platforms
- May coordinate/draft/edit monthly reports, order supplies, manage role and access requests, assist with on-boarding new employees, research and book travel arrangements in partnership with those supported, expense management, creation/maintenance of distribution lists
- Initiate some HR tasks on behalf of person(s) supported
- May be involved in a variety of business-value driven department or business-wide projects of complex nature tied to strategy and business plans with broader organizational impact
Skills
- 4+ years of related experience or equivalent demonstrated through one or a combination of the following: work experience, training, military experience, or education
- Ability to support a distribution team with heavy travel coordination and expense support needs
- Strong organizational skills and strong attention to detail
- Strong verbal and written communication skills
- Self-motivated, resourceful, and able to work independently while collaborating effectively with a broader team
- Ability to gather and consolidate data from various sources
- Ability to set priorities, handle multiple tasks and meet deadlines
- Flexible and adaptable to rapidly changing priorities and the ability to handle confidential information
- Strong proficiency with Microsoft 365 tools - including Outlook, Teams, Word, Excel, PowerPoint, AI prompting, OneNote and SharePoint
- Associate degree preferred
Benefits
- Personal Time Off (PTO) is provided to hourly (non-exempt) employees and provides a set amount of accrued time earned each pay period.
- Employees can use their PTO for vacation, personal or short-term illness.
- Pension Eligible: Yes
- Work arrangement: hybrid work arrangement, working a minimum 3 days in the office (for candidates who reside within 30 miles of the Des Moines, IA office location).
Company Overview