Note: The job is a remote job and is open to candidates in USA. Stanford Health Care is a healthcare organization seeking an Accounts Payable Senior Analyst to support its accounts payable operations and systems. The role leads and trains AP Analysts, manages vendor reconciliation and payment issues, drives process improvements and automation, and collaborates with finance, purchasing, sourcing, and technical teams.
Responsibilities
- Employees must abide by all Joint Commission requirements including, but not limited to, sensitivity to cultural diversity, patient care, patients’ rights and ethical treatment, safety and security of physical environments, emergency management, teamwork, respect for others, participation in ongoing education and training, communication and adherence to safety and quality programs, sustaining compliance with National Patient Safety Goals, and licensure and health screenings
- Track vendor statement analysis and bring visibility to recurring payment issues
- Lead and train other AP Analysts on efficient vendor reconciliation practices
- Act as the main contact for escalations or complicated payment issues
- Consolidate business needs from AP Analysts, Processors, Purchasing, Receiving, or any other SHC business teams and bring recommendations to AP leadership group
- Perform weekly/monthly assessment of vendor reconciliation status
- Providing recommendations on payments / system related improvements for invoicing, including OCR solution for invoice processing and host-2-host (H2H) payment integration with bank partners
- Facilitate report development needs to improve Accounts Payable processing performance and research needs
- Partner with internal technical teams and business partners to drive automation and efficiencies in the P2P process
- Work cross-functionally with SHC Finance, Sourcing, Purchasing, MDM, and Technical teams
- Perform other duties and ad hoc projects as assigned, such as analysis of supplier statement of account reconciliations. Manage the full accounts payable cycle from receipt of invoices to payment
- Uphold and drive SHC Purchasing/Payment policies and procedures. Educating both suppliers and internal business areas on requirements to improve invoice and payment processing
- Responsible for IRS 1099 compliance and reporting associated with their respective vendor portfolio
- Manage vendor relations and build effective partnerships
- Collaborate with suppliers and resolve all issues for portfolio
- Monitor all invoices and accounting issues, resolve any escalated issues for same
- Analyze processes, recommend improvements for same and manage all internal controls on documents
- Perform vendor payment reconciliation monthly and serve as subject matter expert for various account payable functions
Skills
- Bachelor's degree in a work-related field/discipline from an accredited college or university
- Four (4) years of progressively responsible and directly related work experience as a team leader, supervisor, or manager (Accounting, Accounts Payable, GL, Procure-to-Pay, or any other Finance related area)
- Understanding of SOX and Tax compliance for Supplier Invoices and Payments
- Develop and train other AP Analysts on the tools and processes to perform for root causing and resolving payment issues
- Innovation - a desire to continuously improve systems and workflows
- Curiosity and passion - our team members ask probing questions, challenge the status quo, make changes to improve processes, and have fun while doing it; having a positive attitude and never settling for “good enough” are key
- Relationship builder - ability to cultivate strong cross functional relationships and communicate effectively with team members and business partners
- Adaptable - comfortable in an ambiguous, fast changing environment
- Systems savvy - comfortable learning and implementing new systems; advanced skills in Excel, Google Sheets, and other systems to analyze large data sets and automate manual tasks; experience implementing an OCR system to capture invoices is a strong plus; experience with Lawson and/or ERP systems is a plus
- Vendor management - ability to manage vendor account and identify areas of opportunity to streamline and automate the Accounts Payable process
- Accurate and detail oriented
- Ability to work under pressure; accountable for payments associated with the respective or assigned vendor grouping
- Excellent interpersonal and customer service skills necessary to articulate policies, requirements, and recommendations clearly in a respectful manner
- Proficient with Excel, Power Point, Word, and other office software tools
- Ability to communicate effectively both verbally and in writing
- Ability to maintain confidentiality with sensitive information
- Knowledge of accounts payable terminology and methods
- Knowledge of basic mathematics
- Knowledge of computer systems and software used in functional area
- Skills: Data entry and keyboarding skills
- Lawson ERP experience is a plus
- Experience implementing an OCR system to capture invoices is a strong plus; experience with Lawson and/or ERP systems is a plus
Benefits
- Remote work arrangement
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