Note: The job is a remote job and is open to candidates in USA. Howard University is seeking a Sponsored Programs Billing & Reporting Analyst to manage the end-to-end cash management and financial reporting lifecycle for sponsored research awards. The role handles invoicing, federal Letter of Credit drawdowns, reconciliations, financial reporting, compliance, and audit-ready documentation for an assigned portfolio of grants and contracts.
Responsibilities
- Prepare and process invoices for grants and contracts in alignment with sponsor billing terms and deadlines
- Prepare and submit required financial reports (interim, annual, and final) for grants within the assigned portfolio in accordance with sponsor terms and federal regulations
- Monitor sponsor reporting deadlines and proactively manage the reporting calendar to ensure timely submission
- Prepare and reconcile monthly and quarterly federal Letter of Credit (LOC) drawdowns to Workday expenditure data
- Verify draw and invoice eligibility, maintaining detailed logs, justifications, and supporting documentation
- Process drawdowns through federal systems including PMS, ASAP, G5, and ACM$
- Coordinate with Treasury to confirm cash receipts, allocations, and reconciliation of drawdown and invoice payments
- Analyze research expenditures and labor distributions in Workday to support federal reporting, billing, and internal decision-making
- Maintain a central repository of all invoice and drawdown documentation to ensure audit readiness
- Communicate with departments on expiring awards, final balances, and final invoicing requirements
- Support monthly reconciliation of invoices and drawdowns against general ledger data
- Help resolve discrepancies or missing information in coordination with the Billing & Reporting Manager
- Contribute to process improvement initiatives and cross-training within the billing team
- Adhere to internal billing procedures and external sponsor requirements
- Perform other duties as assigned to support billing, drawdown, financial reporting, and financial operations in the Office of Research
Skills
- Strong working knowledge of Uniform Guidance (2 CFR 200) as it relates to invoicing, drawdowns, and financial reporting
- Understanding of sponsor financial reporting requirements (e.g., SF-425 Federal Financial Report) and reporting cycles
- Familiarity with federal LOC platforms (PMS, ASAP, G5, ACM$) and sponsored billing processes
- Strong reconciliation, financial analysis, and documentation skills
- High attention to detail, accuracy, and organizational skills
- Ability to manage multiple tasks, awards, and deadlines simultaneously
- Excellent recordkeeping and file management skills
- Proficiency in Microsoft Excel and other documentation systems; Workday Financials experience preferred
- Customer service orientation and ability to communicate professionally with internal and external stakeholders
- Willingness to learn and follow established procedures and systems
- Bachelor's degree in Accounting, Finance, Public Administration, or a related field required
- At least 5 years of experience in sponsored program accounting, billing, drawdowns, or financial reporting; experience in a research or university setting preferred
- Familiarity with PMS, ASAP, G5, and other federal LOC platforms
- Familiarity with research administration systems (e.g., Workday, Cayuse) desirable
- Experience working with financial documentation and databases preferred
Benefits
- Comprehensive medical, dental, and vision insurance, plus mental health support
- PTO and paid holidays
- Flexible work arrangements
- 403(b) with company match
- Ongoing training
- Tuition reimbursement
- Career advancement paths
- Wellness programs
- Commuter benefits
- A vibrant company culture
Company Overview
Company H1B Sponsorship