Note: The job is a remote job and is open to candidates in USA. Save the Children is an organization working to protect children and support their rights, education, health, and safety in the U.S. and around the world. The Specialist, Human Resources and Talent Attraction supports Head Start compliance and human resources operations, including personnel records, recruitment, onboarding, training, performance management, employee engagement, and leave administration.
Responsibilities
- Add new employees into HRIS and ChildPlus databases; conduct regularly audits and make changes as needed
- Assist in routine personnel file audits and updates, maintaining licensing binders at centers and uploading required documents
- Ensure confidentiality and security of personnel records to protect employee information as required by Save the Children policies and state and federal regulations
- Process/update MySource with employee changes to include position changes, salary changes, location changes, etc. as instructed by HR manager
- Execute all CCCBC renewals, this includes tracking expiration dates, contacting employees to process renewal applications, and coordinating fingerprinting appointments and payments
- Maintain spreadsheets with important items needing date follow-ups, such as time left for employees to obtain education credentials, CDA expirations, CPR/First Aid expirations, etc
- Ensure proper practices are used in managing short term disability, workers’ compensation, and regularly review and track employee disability and workers compensations claims for approval dates, extensions, etc
- Provide support with processing furloughs; updating furlough spreadsheets with dates provided by HR manager, creating furlough letters, and communicating with staff to support transitions
- Send bi-weekly timesheet reminder emails to individual supervisors to ensure timely completion and submission of all timesheets
- Confer with Assistant Program Directors and Education Managers to update classroom placement lists monthly, communicating vacancies and processing changes
- Visit centers and admin offices monthly to connect with people managers and employees, and support employee engagement efforts
- Order name badges for new employees and replacements as needed
- Support Day One Onboarding activities, as needed
- Assist with new program start-up activities related to HR
Skills
- Minimum of a High School Diploma or equivalent, plus at least 3 years of relevant experience
- Demonstrated organizational skills and attention to detail
- Effective time management skills with a proven ability to meet deadlines
- Strong analytical and problem-solving skills
- Professional proficiency in MS Office suite
- Professional proficiency in spoken and written English
- Demonstrated ability to communicate and collaborate effectively with individuals and teams at all levels, both internally and externally
- Willingness to travel locally up to 25%; ability to drive a fleet or rental vehicle for Save the Children business travel
- Ability to perform medium to heavy physical work exerting up to 50 pounds of force occasionally, up to 20 pounds frequently and up to 5-10 pounds constantly, performing such activities as sitting, crawling, stooping, kneeling, crouching, reaching, standing, walking, pushing, pulling, lifting and grasping. This also includes some duties that require repetitive action and motion skills, keyboarding, and computer use
- This position will require the incumbent to operate a motor vehicle to fulfill certain essential functions of the job. The incumbent should maintain a valid driver's license and remain in compliance with any Save the Children policies pertaining to the safe operation of motor vehicles
- Experience leading or working on projects, audits or assessments
- Experience working with Head Start, childcare, or other early education entity
- Current and former Head Start/Early Head Start parents will receive preference for employment vacancies for which they are qualified
Benefits
- Paid time off: 10 days winter break and 5 days spring break, 5 personal days, 11 holidays plus 2 floating holidays per year.
- Competitive health care, dental and vision coverage for you and your family.
- Employer paid short term disability and long-term disability benefits.
- Option to select HSA if enrolled into a High-Deductible Health Plan in which the company matches a portion of its contribution.
- Option to enroll in health care and dependent care flexible spending accounts.
- Agency paid life and accidental death and dismemberment benefits (AD&D).
- Parental/adoption and fertility benefits.
- Annual merit increases and/or additional incentives for eligible employees.
- Retirement savings plan with employer contributions after one year.
- Health benefits and support through Calm and company-hosted events.
- Employee Assistance Program: Free and confidential assessments, short-term counseling, referrals, and follow-up services.
- Access to internal and external learning and development opportunities and mentorships.
- Certification and tuition assistance.
Company Overview