Note: The job is a remote job and is open to candidates in USA. MIT Lincoln Laboratory is hiring a Senior Subcontracts Administrator to independently manage complex procurements supporting facilities, construction, architectural and engineering services, and capital projects. The role leads acquisition planning through contract closeout, advises project teams, and supports negotiations, contract administration, and subcontract performance.
Responsibilities
- Independently plan, solicit, negotiate, award, administer, modify, and close out complex construction, A&E, facilities, and other types of related contracts
- Develop acquisition and sourcing strategies and conduct market research
- Prepare and manage RFPs, RFQs, IFBs, RFIs, and other procurement actions
- Review statements of work, specifications, drawings, evaluation criteria, and other procurement documentation for completeness and contractual risk
- Analyze proposals and quotations, perform cost and price analysis, and document procurement decisions
- Lead negotiations involving price, scope, schedule, terms and conditions, and other commercial matters
- Evaluate and negotiate applicable FAR/DFARS requirements and subcontract flow-down clauses
- Administer modifications, construction change orders, A&E additional services, funding actions, and other post-award matters
- Advise project teams on acquisition strategy, contractual requirements, commercial risk, and subcontract administration
- Prepare and maintain required acquisition documentation and subcontract files in accordance with MIT Lincoln Laboratory's approved purchasing system
- Work with contractors, consultants, and internal stakeholders to resolve subcontract performance and administration issues
- Provide guidance and informal mentoring to less-experienced Subcontracts Administrators
- Participate in department initiatives, process improvements, and other duties as assigned
Skills
- U.S. Citizenship
- Ability to obtain and maintain a government (DoW) security clearance
- A Bachelor's Degree plus a minimum of (6) six years of experience OR a master's and a minimum of four (4) years of experience OR equivalent -- in the following fields construction, facilities, A&E, or capital project procurement, contracting and/or subcontracting
- Demonstrated experience independently managing complex procurements from solicitation through award, administration, modification, and closeout
- Experience with cost and price analysis, negotiations, change orders, and subcontract terms and conditions
- Strong working knowledge of FAR and DFARS requirements and applicable flow-down clauses
- Strong analytical, negotiation, organizational, and communication skills
- Proficiency in Microsoft Office
- Experience with complex or high-value construction and capital projects
- Familiarity with construction delivery methods, including Design-Bid-Build (DBB), Design-Build (DB), and Construction Manager at Risk (CMAR)
- DoD or Government contracting experience
- Active security clearance
- SAP/SRM or similar electronic procurement system experience
- Professional certification in government contracting, procurement, or supply chain management
Benefits
- Comprehensive health, dental, and vision plans
- MIT-funded pension
- Matching 401K
- Paid leave (including vacation, sick, parental, military, etc.)
- Tuition reimbursement and continuing education programs
- Mentorship programs
- A range of work-life balance options
- Remote position; candidate needs to be within 100 miles of the Lab and come in as needed
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