Note: The job is a remote job and is open to candidates in USA. Charles Taylor is a global provider of professional services, claims solutions, insurance management services, and technology platforms for the insurance industry. The Safety Operations Coordinator serves as a key contact between clients, safety professionals, and internal teams, coordinating project administration, subcontractor onboarding, compliance tracking, recruiting support, invoicing, and customer communications.
Responsibilities
- Recruiting for active projects
- Processing subcontractor invoices and timesheets
- Creating and maintaining weekly payroll submission reports
- Managing new project paperwork and client-required forms
- Assisting with proposal preparation and document formatting
- Coordinating project startup logistics and subcontractor onboarding
- Handling subcontractor questions, requests, and routine communications
- Entering information into client portals and vendor management systems
- Ordering and tracking drug screens and background checks
- Tracking training certifications and expiration dates
- Maintaining subcontractor files and compliance documentation
- Assisting with contract administration and document collection
- Managing project status spreadsheets and reporting
- Scheduling interviews, onboarding meetings, and project kickoff calls
- Coordinating travel arrangements and per diem documentation when required
- Managing general administrative duties and special projects as assigned
- Tracking certificates of insurance (COIs)
- Monitoring subcontractor compliance documents
- Managing safety credential records (OSHA cards, CHST, CSP, etc.)
- Maintaining CRM data and project tracking reports
- Assisting with invoicing and collections follow-up
- Creating project folders and maintaining file organization
- Supporting recruiting with resume formatting and candidate packets
Skills
- Strong organizational and time-management skills with the ability to manage multiple priorities and deadlines
- Excellent written and verbal communication skills with a strong customer-service mindset
- Ability to build and maintain positive relationships with clients, safety professionals and internal teams
- Strong attention to detail and accuracy when managing documentation
- Ability to work independently in a remote environment while also collaborating effectively with a team
- Ability to coordinate schedules, track projects, and follow established processes and procedures
Benefits
- Medical insurance
- Dental insurance
- Vision insurance
- Life insurance
- 401(k) with match
- Remote work option
Company Overview