Note: The job is a remote job and is open to candidates in USA. O'Reilly Auto Parts is a growing automotive parts retailer that supports career development through a promote-from-within philosophy. The Retail Facilities Operations Administrator manages vendor maintenance administration, invoice processing, vendor documentation, compliance, and payment coordination. The role also supports facilities administration, records management, and special projects.
Responsibilities
- Maintains the departments vendor invoice email account: receiving, sending to appropriate team member for approval, timely response to vendor invoice payment inquiries
- Maintains the departments new/potential vendor email account: receiving completed vendor packets, reviewing packet for all needed documentation, sending to appropriate team member for final review, set up new vendor in MARS
- Maintaining vendor COI compliance and requirements
- Review and process invoices to verify amounts, store numbers, and all necessary paperwork have been provided according to Retail Facilities invoicing requirements
- Appropriately code all Retail Facilities Maintenance Coordinator approved invoices into the MARS system, and send on to the Accounts Payable/Finance Department for payment processing
- Scan and upload invoices as well as related photos to the appropriate drive for future reference
- Assist the Retail Facilities Admin Supervisor and Retail Facilities Operations Facilitator in all administration procedures as needed
- Assist the department with special projects and other tasks as needed
Skills
- High School diploma or equivalent
- Basic computer skills (Microsoft Office, email, etc.)
- Good communication skills (verbal and written)
- Ability to handle multiple priorities and adapt to change
- Dependability and reliability
- Associate degree or higher in relevant field
- 1-2 years' of related experience
- Strong computer skills (Microsoft Office, email, etc.)
Benefits
- Paid Time Off
- Stock Purchase Plan
- 401k with Employer Contributions Starting Day One
- Medical, Dental, & Vision Insurance
- Optional Flexible Spending Account (FSA)
- Team Member Health/Wellbeing Programs
- Tuition Educational Assistance Programs
- Opportunities for Career Growth
Company Overview