Note: The job is a remote job and is open to candidates in USA. Stanford University’s Department of Dermatology seeks a Research Administrator to manage pre- and post-award sponsored research activities. The role supports proposal preparation, project budgets, award management, financial oversight, reporting, and compliance for grants, contracts, and clinical trials.
Responsibilities
- Participate with principal investigator in the preparation of the administrative components of proposals within parameters of sponsored and non-sponsored research guidelines. Oversee and communicate submission process, both paper and electronic; review documents for completeness and compliance
- Develop, prepare, and finalize project budgets, and provide budget justification
- Serve as liaison and active partner between principal investigators, Office of Sponsored Research, research groups, and other departments; respond to sponsor inquiries
- Collaborate with Office of Sponsored Research to ensure awards are set up properly and cost-sharing requirements are fulfilled; initiate cost transfers
- Review and approve expenditures, advise on post award spending and commitment activity, and oversee compliance related to fund and revenue
- Develop and communicate reports supporting project status; create effective forecasting and decision aides
- Participate in contract closeout process; submit final reports and certificates. Compile information and documents needed for audit inquiries
- Understand, apply, and advise on university and government policies for projects
- Serve as a resource on subject area and overall technical resource to principal investigator and other university staff
- Participate in and contribute to process improvements. Lead other staff in group projects
- May participate as a mentor and provide cross-training as needed
Skills
- If you have three years of research administration experience
- Bachelor's degree and three years of job-related experience, or combination of education and relevant experience
- Basic knowledge of governmental regulations
- Ability to understand, interpret, and communicate policies and procedures
- Excellent oral, written, and communication skills
- Excellent analytical skills; demonstrated proficiency in Excel and web-based tools
- Strong accounting skills; knowledge of accounting principles
- Ability to complete Cardinal Research Administration Foundational Training (CRAFT) I and II within first year in role
- Knowledge of procurement needs, including sole-sourcing, cost analyses, vendor requirements, and small business reporting
- Knowledge of property management requirements related to Stanford or non-Stanford title of equipment and fabrications
- Competency in project management
- Extreme attention to detail
- Ability to work well independently, but also to seek or offer assistance when needed
- Ability to review a proposal or manage a project with understanding of the overall scope and goal of each sponsored project
- Excellent time management and organizational skills
- Cardinal Research Administration Foundational Training (CRAFT) I and II must be completed to remain in this position
- Certified Accountant or Auditor or similar credential desired
Benefits
- Remote work
- A comprehensive onboarding process that includes a full training road map and side by side partnership
- Opportunities to constantly learn and grow, both within Dermatology and within research administration at large
Company Overview
Company H1B Sponsorship