Note: The job is a remote job and is open to candidates in USA. Alera Group is a rapidly growing company that focuses on delivering exceptional client services in Employee Benefits, Property & Casualty Insurance, and Financial Services. The Recruiting Operations Coordinator will play a crucial role in supporting the Producer Recruiting function by managing candidate pipelines, coordinating interviews, and ensuring a high-quality candidate experience throughout the recruiting process.
Responsibilities
- Provide project coordination and operational support for the Producer Recruiting program
- Maintain and manage candidate pipelines across the applicant tracking system and Monday.com boards
- Track candidate stages, update recruiting status, and ensure data accuracy across systems
- Assist with CRM, referral portal tracking, and recruiting data management across SharePoint and Monday.com
- Monitor multiple active candidates simultaneously and help maintain an organized recruiting workflow
- Coordinate interviews across multiple time zones and stakeholders
- Prepare candidate briefing materials and meeting packets for recruiting discussions and leadership reviews
- Manage Outlook calendar scheduling and interview logistics
- Maintain organized candidate files including Predictive Index assessments, documentation, and onboarding materials
- Schedule follow-up conversations and provide requested information to candidates
- Respond to candidate inquiries and proactively ensure a high-quality candidate experience throughout the recruiting process
- Assist with coordination of onboarding activities for newly hired producers
- Help document first 90-day activity plans
- Serve as an administrative liaison between recruiting, technology teams, and local offices to support new hire setup
- Track sourcing channel performance across LinkedIn Recruiter, referrals, and external recruiting partners
- Compile weekly recruiting pipeline and velocity reports that feed leadership dashboards
Skills
- High School diploma or equivalent required
- Previous experience in recruiting coordination, HR support, or administrative operations strongly preferred
- Strong organizational skills with the ability to manage multiple priorities in a fast-paced environment
- Excellent written and verbal communication skills
- Proficiency in Microsoft Office and experience with applicant tracking systems (ATS)
- Strong attention to detail and commitment to maintaining accurate recruiting data
- Ability to manage confidential information with professionalism and discretion
- Project management mindset with strong follow-through and accountability
- Associate's or Bachelor's degree preferred
Benefits
- Alera Group offers comprehensive benefits including medical, dental, vision, life and disability coverage, 401(k), generous PTO, and more.
- This role is Remote
- Role-specific learning paths
- Leadership development programs
- Technical and compliance training
- Industry certifications and continuing education support
- Peer learning and knowledge-sharing communities
Company Overview