Note: The job is a remote job and is open to candidates in USA. Blue Rose Consulting Group, Inc. is seeking a Recruiting Administrative Coordinator to provide day-to-day administrative and operational support throughout the recruiting and hiring process. The role coordinates interviews, maintains candidate records, supports job postings and hiring documentation, communicates with candidates, assists with onboarding and pre-employment activities, and provides administrative support to recruiters and Human Resources teams.
Responsibilities
- Provide administrative and coordination support for recruiting and hiring activities
- Schedule and coordinate candidate interviews with recruiters, hiring managers, and internal stakeholders
- Maintain accurate candidate information, statuses, notes, and documentation within the Applicant Tracking System (ATS)
- Assist with posting, updating, and closing job requisitions across recruiting platforms
- Communicate with candidates regarding interview scheduling, application status, required documentation, and next steps
- Support recruiters with candidate submissions, interview preparation, and follow-up activities
- Prepare and organize recruiting documentation, candidate files, offer-related materials, and pre-employment paperwork
- Track candidates throughout the recruiting process and follow up on outstanding actions or documentation
- Assist with new-hire onboarding coordination, including collecting required information and communicating onboarding requirements
- Maintain recruiting trackers, reports, spreadsheets, and other administrative records
- Coordinate background checks, employment verification, and other pre-employment requirements as needed
- Support recruiting events, job fairs, hiring initiatives, and candidate outreach activities
- Ensure recruiting records and documentation are complete, accurate, and maintained in accordance with company processes
- Serve as an administrative point of contact for candidates and help provide a positive, responsive candidate experience
- Provide general administrative support to the Recruiting and Human Resources teams as needed
Skills
- High school diploma or equivalent required
- Strong organizational and administrative skills with excellent attention to detail
- Strong written and verbal communication skills
- Ability to professionally communicate with candidates, recruiters, hiring managers, and other internal stakeholders
- Ability to manage multiple tasks, deadlines, candidates, and priorities simultaneously
- Proficiency with Microsoft Office applications, including Outlook, Word, and Excel
- Comfortable learning and working within Applicant Tracking Systems (ATS), HR systems, and other recruiting technology
- Ability to maintain accurate records and handle confidential candidate and employee information appropriately
- Strong follow-through and ability to independently track outstanding actions through completion
- Ability to work effectively both independently and as part of a collaborative Recruiting and Human Resources team
- Exceptional organization and attention to detail
- Strong time-management and prioritization skills
- Professional and candidate-friendly communication style
- Ability to recognize missing information and proactively follow up with the appropriate individual
- Ability to maintain accuracy while working in a fast-paced environment with changing priorities
- Strong data-entry and record-management skills
- Ability to learn new systems, processes, and recruiting workflows quickly
- Strong customer-service mindset when supporting candidates and internal teams
- Ability to exercise discretion when handling confidential or sensitive information
- Dependable follow-through and a strong sense of ownership over assigned administrative tasks
- Residence within a Historically Underutilized Business Zone (HUBZone) is preferred
- Associate's or bachelor's degree in Human Resources, Business Administration, Communications, or a related field
- Previous experience supporting a recruiting, talent acquisition, staffing, or Human Resources team
- Experience scheduling and coordinating interviews across multiple calendars and stakeholders
- Experience working within an Applicant Tracking System
- Experience with ClearCompany, Rippling, Deltek, or similar HR/recruiting systems
- Experience with monday.com
- Experience supporting new-hire onboarding and pre-employment processes
- Experience maintaining recruiting trackers, reports, candidate records, and compliance documentation
- Previous experience in a government contracting, professional services, healthcare, behavioral health, or other fast-paced recruiting environment
- Experience supporting high-volume recruiting or multiple concurrent job requisitions
Company Overview