Note: The job is a remote job and is open to candidates in USA. ArcheSys is a technology firm specializing in innovative digital solutions and services for clients across various industries. The company is seeking a Proposal Writer Analyst to bridge capture data analytics and full-cycle proposal execution by evaluating pipeline opportunities, tracking competitor positioning, synthesizing technical inputs, and coordinating winning bids. The role also leads proposal development, AI-assisted RFP analysis, technical writing, compliance verification, and stakeholder coordination.
Responsibilities
- Monitor, identify, and qualify public sector opportunities across federal and state procurement portals (e.g., SAM.gov, e-Buy, GovWin IQ, Highergov, FPDS)
- Mine Federal Procurement Data System (FPDS) and agency forecast data to analyze historical spending trends, incumbent contract values, task order burn rates, and pricing benchmarks
- Conduct competitive landscape assessments, evaluating potential prime contractors, subcontractors, small business set-asides, and teaming partners
- Synthesize market data, customer acquisition history, and internal capability alignment into clear, data-backed Bid/No Bid gate reviews and executive briefings
- Create and maintain capture artifacts, including customer pain-point matrices, SWOT analyses, win-theme scorecards, and competitive positioning decks
- Lead and manage the end-to-end proposal development process for assigned bids, strictly adhering to all solicitation instructions, compliance rules, and delivery deadlines
- Utilize AI tools and automated parsers to rapidly extract requirements from RFPs, RFIs, and RFQs, generating accurate compliance matrices and cross-reference sheets
- Facilitate kickoff sessions, manage color team review cycles (Pink, Red, Gold), and track milestones across capture and delivery teams
- Organize and curate ArcheSys’s central content library and boilerplate repository, applying AI indexing and semantic search to quickly surface high-scoring past performance and technical narratives
- Serve as a primary writer, synthesizing SME inputs, capture win themes, and architectural briefs into persuasive narratives using LLMs—maintaining authentic tone, clarity, and strict federal compliance
- Partner closely with Subject Matter Experts (SMEs); leverage AI transcription and summarization tools to capture engineering interviews and convert them into proposal-ready drafts
- Conduct rigorous human-in-the-loop editing to fact-check drafts, eliminate AI hallucinations, verify technical accuracy, and ensure 100% compliance with Section L & M instructions
- Assist the Contracts team with NDAs, Teaming Agreements (TAs), and subcontract compliance records
- Maintain CRM and capture pipeline dashboards, keeping executive leadership informed on probability-of-win and milestone statuses
- Develop external marketing collateral, such as tailored capability statements and solution briefs, utilizing capture data insights and AI-assisted drafting workflows
- Work collaboratively with different departments to ensure seamless integration of technologies and solutions
- Organize problem-solving sessions to tackle complex challenges and encourage innovation
Skills
- * **Education:** Bachelor's degree in Business Administration, Data Analytics, Communications, English, Marketing, Information Technology, or a related field (or equivalent practical experience)
- * **Experience:** Minimum of **2+ years of experience** in federal/state proposal coordination, technical writing, or capture support
- * **Capture Data Proficiency:** Demonstrated experience navigating and pulling data from federal procurement sources and intelligence tools (e.g., SAM.gov, FPDS, GovWin IQ, USAspending.gov, or BGOV)
- * **AI Fluency:** Hands-on experience using generative AI tools (e.g., ChatGPT, Claude, Microsoft Copilot, or GovCon-specific platforms) to conduct research, parse solicitations, summarize notes, or draft structured content
- * **Federal Procurement Knowledge:** Solid understanding of Federal Acquisition Regulations (FAR/DFARS), standard procurement lifecycle phases, and contract types (FFP, T&M, Cost-Plus)
- * **Certification:** Active **APMP Foundation Level Certification** (or higher)
- * **Analytical & Communication Skills:** Proven ability to translate raw procurement data and complex technical concepts into clear executive summaries and compliant proposal sections
- * **Analytical Thinker:** Comfortable working with data, numbers, and historical contract trends to guide strategic decisions
- * **Tech-Forward & Resourceful:** Eager to experiment with AI prompts and automation to streamline repetitive tasks and elevate submission quality
- * **Detail-Oriented & Compliant:** Relentless about compliance, verifying data points, and meeting tight deadlines without sacrificing quality
- * All work must be conducted within the United States (excluding U.S. territories)
- * Must be legally authorized to work in the U.S. without sponsorship
- * Ability to obtain and maintain a Public Trust or government security clearance as required by federal client engagements
- * Experience using enterprise GovCon capture and proposal acceleration platforms (e.g., GovDash, Highergov, etc.)
- * Familiarity with data analysis and visualization tools (e.g., advanced Excel, Power BI, or CRM pipeline reporting)
- * Experience with Shipley or equivalent capture and proposal management methodologies
- * Background supporting proposals within IT, enterprise cloud, cybersecurity, or systems modernizations for public sector clients
Benefits
- Health, dental, and vision insurance reimbursement plan
- A retirement plan
- Generous paid time off
- Opportunity to work with a talented team of professionals on exciting and innovative projects
- Flexible work arrangements, including remote work options
- Continuous learning and development opportunities, including access to training resources and professional development programs
- A collaborative, inclusive work environment that values diversity and encourages growth
Company Overview