Note: The job is a remote job and is open to candidates in USA. Indotronix Avani Group is seeking a detail-oriented and self-motivated Proposal Manager to join their Marketing & Communications team. The role involves creating high-quality responses to RFPs and RFIs, collaborating with cross-functional teams to deliver compelling proposals that align with client needs.
Responsibilities
- Oversee the entire proposal development process, from initial concept to final submission
- Tailor proposals to meet specific client requirements and highlight Verily’s capabilities and unique selling points
- Draft, edit, and format proposals, ensuring clarity, consistency, and professionalism
- Maintain an organized repository of all proposals, RFPs and RFIs, including templates, past proposals, and supporting documents
- Ensure all documents are up-to-date, properly versioned, and easily accessible for future reference
- Work closely with Cross Functional Leads and SMEs to collect necessary information, such as project details, client requirements, and technical specifications, and assist in presentations to clients
- Effectively manage against deadlines by owning overall progress and completion of the RFP, clearly communicating deadlines to key stakeholders, and escalating any barriers which put timely RFP completion at-risk
- Coordinate with the Marketing team to incorporate visual elements and ensure proposals are aesthetically pleasing and error-free
- Review and edit proposals for grammar, accuracy, and compliance with client specifications
- Ensure all proposals comply with client requirements, industry standards, and company policies
- Conduct market research to stay informed about industry trends, competitor offerings, and client needs
- Use research findings to enhance the relevance and impact of proposal content, ensuring it addresses client pain points and industry challenges
- Collect and incorporate feedback from past proposals and client debriefs to continuously improve the quality and effectiveness of proposal content
- Track and analyze the success rate of proposals to identify areas for improvement and implement best practices
- Develop and manage timelines for proposal development, ensuring all deadlines are met
- Assign tasks to team members and monitor progress to ensure timely completion of all proposal components
- Liaise with clients to clarify proposal requirements and address any questions or concerns they may have
Skills
- 5 years of healthcare industry RFP experience, preferably with medical devices, and/or 5 years of B2B content writing experience
- Excellent written communication skills, with the ability to produce clear, compelling, and persuasive proposals
- Strong attention to detail, ensuring accuracy and completeness in all documents
- Excellent organizational skills, with the ability to manage multiple projects and deadlines simultaneously
- Ability to work effectively with cross-functional teams, including Cross Functional Leads and SMEs
- Strong research skills to gather relevant information and insights from various sources
- Ability to adapt and respond to feedback, continuously improving proposal content
- Familiarity with marketing and advertising industry trends, practices, and terminology
- Proficiency in Google Suite (Google Drive, Docs, Sheets, Slides) and proposal management software
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