Note: The job is a remote job and is open to candidates in USA. HireRight is a global background screening and workforce solutions provider. The Proposal Writer will manage and develop accurate, compliant, and persuasive responses to RFPs, RFIs, and client questionnaires while collaborating with cross-functional stakeholders to support business growth and client relationships.
Responsibilities
- Lead the development and submission of RFPs, RFIs, and related client questionnaires from intake through final submission
- Analyze solicitation requirements compliance matrices, instructions, evaluation criteria, and customer priorities, and create response strategies, timelines, and content plans
- Draft, edit, and tailor proposal responses to address customer requirements while clearly positioning HireRight’s capabilities, differentiators, and value proposition. Perform necessary research and analysis as needed to answer prospect/client questions including coordinating with internal stakeholders to gather technical and operational information
- Develop compliant, client-ready responses to complex requirements, including background screening, global operations, privacy, security, legal, implementation, service delivery, integrations, SLAs, and regulatory topics
- Manage proposal schedules, deadlines, and version control to ensure timely completion of deliverables
- Identify and escalate proposal risks, unclear requirements, response gaps, inconsistencies, or potential overcommitments to ensure submissions are accurate, defensible, and aligned with approved company capabilities
- Maintain and enhance the proposal content library, templates, approved responses, and knowledge repositories
- Review proposals for consistency, quality, grammar, formatting, and brand standards
- Lead proposal strategy sessions and help drive alignment on win themes, response approach, customer priorities, and required subject matter expert support
- Track proposal metrics, content gaps, and process improvements to support scalable operations
Skills
- Bachelor's degree required; degree in English, Communications or Journalism a plus
- 3–5+ years of proposal, RFP, or complex business writing experience, preferably in a background screening, B2B, SaaS, HR technology, legal, healthcare, financial services, compliance, privacy, security, or other regulated environment
- Demonstrated experience managing RFPs with detailed compliance, security, privacy, operational or technical requirements
- Ability to interpret detailed RFP instructions, compliance matrices, questionnaires, evaluation criteria, and customer requirements to ensure complete and compliant responses
- Superior writing, editing, proofreading, and communication skills with the ability to translate complex subject matter into clear, persuasive, client-facing content
- Ability to manage multiple priorities, remain organized and meet strict deadlines in a fast-paced environment, deadline-driven environment
- Ability to work effectively with cross-functional teams and stakeholders and confidently follow up, clarify, or challenge incomplete information when needed
- Steadfast commitment to quality, accuracy, and continuous improvement
Benefits
- Medical
- Dental
- Vision
- Paid Life/AD&D Insurance
- Voluntary Life Insurance
- Short & Long Term Disability
- Flexible Spending Accounts
- 401K
- Generous Vacation and Sick Program
- 10 Paid Holidays
- Education Assistance Program
- Business Casual Attire
- Generous Referral Program
- Employee Discounts and Rewards
Company Overview
Company H1B Sponsorship