Note: The job is a remote job and is open to candidates in USA. AECOM is hiring a Proposal Operations Specialist to support the opportunity and proposal lifecycle for its Buildings and Places group. The role coordinates pursuit records, proposal schedules, staffing and pricing inputs, reporting, and process improvements for data center projects.
Responsibilities
- Coordinate new opportunity intake and maintain accurate pursuit records, including opportunity status, discernment decisions, Capture Manager and Program Manager assignments, key milestones, client communications, and required follow-up actions
- Support initial proposal setup, organize required documentation, maintain proposal schedules and checklists, and track compliance with established proposal and project setup procedures
- Coordinate inputs from Program Managers, Capture Managers, technical disciplines, finance, and other contributors; track deadlines and outstanding actions; document decisions; and escalate potential schedule or process issues
- Coordinate pursuit staffing plans, collect and maintain employee raw labor rates and other pricing inputs, track proposed team members, and maintain current resumes and qualifications for use in proposals
- Coordinate and maintain historical project fee, spend, staffing, duration, and other relevant information to support development and validation of future proposal budgets
- Track communication, staffing requests, pricing inputs, commitments, and outstanding actions associated with domestic and international production and delivery teams supporting project pursuits
- Maintain current reporting on active pursuits, upcoming deadlines, outstanding actions, staffing or pricing gaps, client and contractual matters, and items requiring leadership attention
- Process Improvement: Support continuous improvement of proposal templates, trackers, checklists, reporting tools, and standard operating procedures to improve consistency and proposal turnaround
- Issue Escalation: Identify and escalate missed deadlines, incomplete information, resource conflicts, process gaps, and other issues that could impact proposal delivery
Skills
- BA/BS + 4 YORE or demonstrated equivalency of experience and/or education
- Experience supporting proposals, pursuits, business development, project operations, or similar activities within a professional services environment
- Demonstrated ability to coordinate multiple concurrent activities, stakeholders, and deadlines
- Strong organizational skills with attention to detail and follow-through
- Strong written and verbal communication skills
- Proficiency with Microsoft Excel, Word, PowerPoint, Teams, SharePoint, and related business collaboration tools
- Ability to organize and maintain complex project, staffing, financial, and client information
- Ability to communicate effectively with project teams, senior leadership, finance, technical professionals, and geographically dispersed teams
- Sponsorship for U.S. employment authorization is not available now or in the future for this position
- Bachelor's degree in Business, Marketing, Communications, Architecture, Engineering, Construction Management, or a related discipline, or equivalent relevant experience
- Direct experience supporting data center projects
- Experience within the architecture, engineering, construction, data center, mission-critical, or professional services industry
- Experience supporting multidisciplinary proposals or complex project pursuits
- Familiarity with professional services staffing plans, labor rates, fee development, and proposal budgets
- Experience understanding client contracts, Master Service Agreements, account information, or commercial documentation
- Experience coordinating with international or remote production and delivery teams
- Experience developing or maintaining dashboards, automated trackers, Power BI reporting, or similar tools
Benefits
- Depending on your employment status, AECOM benefits may include medical, dental, vision, life, AD&D, and disability benefits.
- Depending on your employment status, AECOM benefits may include paid time off and leaves of absences.
- Depending on your employment status, AECOM benefits may include voluntary benefits, well-being resources, and an employee assistance program.
- Depending on your employment status, AECOM benefits may include flexible work options.
- Depending on your employment status, AECOM benefits may include business travel insurance, service recognition awards, a retirement savings plan, and an employee stock purchase plan.
- This position offers the flexibility of a remote work schedule and can be based from a variety of locations in the US where AECOM has an office.
- AECOM’s award-winning training and development programs are designed to expand your technical expertise and leadership skills.
- You will be part of a global team that champions your growth and career ambitions.
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