Note: The job is a remote job and is open to candidates in USA. Kforce is a solutions firm specializing in technology, finance and accounting, and professional staffing services. The Proposal Operations Specialist coordinates operational execution for the centralized Sales Marketing team by managing request intake, prioritization, assignment, deadline tracking, reporting, and content organization across proposal and marketing workstreams.
Responsibilities
- Support the centralized intake process, vetting requests against defined criteria and coordinating exceptions with the Sales Marketing team
- Triage incoming requests for completeness, urgency, and appropriate routing
- Coordinate work assignments based on priorities, deadlines, and team capacity
- Track requests from intake through completion, maintaining clear visibility into status, workload, and dependencies
- Monitor team bandwidth and utilization, identifying bottlenecks and escalating risks as needed
- Maintain project trackers, dashboards, and status reporting to support delivery oversight
- Balance short‑turn and longer‑range requests to ensure timely, sustainable execution
- Partner with the Sales Marketing team to sequence and prioritize work based on client needs and revenue considerations
- Coordinate and actively contribute to weekly team stand‑ups on workload status updates and potential risks/dependencies anticipated future requests, document action items and follow‑ups
- Track and coordinate internal Sales Marketing milestones and deadlines to facilitate team coordination and communication
- Prepare quarterly reporting on requested data including but not limited to win/loss ratios, workload volume, client trends and retroactive request themes
- Maintain organized repositories of templates, collateral, and prior submissions, ensuring version control, documentation accuracy, and submission readiness support
Skills
- • Strong organizational skills related to content organization, accuracy and archival
- • Strong time‑management skills with consistent follow‑through
- • High attention to detail and process discipline, ensuring accuracy, completeness, and reliable execution
- • Ability to prioritize competing deadlines and manage multiple requests in a fast‑moving environment independently (with minimal oversight)
- • Maintains consistent, reliable execution when supporting multiple requests and deadlines
- • Proficiency with shared file systems, content repositories, and basic reporting or dashboard tools
- • Solid analytical, critical‑thinking, and problem‑solving skills
- • Proficient in standard business applications (SharePoint, Microsoft Word, Excel, PowerPoint, Outlook)
- • Demonstrated ownership of operational excellence and commitment to the Firm's Core Values
- • 3–7 years of experience in project coordination, operations, traffic management, or project management support roles, ideally supporting marketing, proposals, sales operations, or professional services teams
- • Demonstrated ability to manage multiple concurrent requests with competing deadlines and operate effectively within structured, workflow‑driven environments
- • Experience in proposal operations or RFP support, marketing operations, agency traffic coordination, PMO support, and/or supporting distributed or remote teams is preferred
Benefits
- Hybrid work environment with flexibility and choice empowered by trust and technology
- Office occasional approach
- Expert training
- Innovative tools
- Support from a team of great people
Company Overview