Note: The job is a remote job and is open to candidates in USA. IDEX Corporation provides trusted solutions across diverse businesses and industries. The Proposal Coordinator & Technical Writer manages proposal content, coordinates RFP, RFQ, RFI, and bid responses, and develops clear technical and customer-facing documentation in collaboration with cross-functional teams.
Responsibilities
- Own and manage the company's proposal content repository, templates, knowledge base, and document management systems, ensuring proposal content is organized, current, and accessible
- Collaborate with Product Management, Sales, Marketing, Operations, and subject matter experts to review, validate, and update proposal content, ensuring accuracy with current products, services, certifications, capabilities, and corporate messaging
- Develop, maintain, edit, and proofread reusable proposal content, executive summaries, company qualifications, past submittals, and other customer-facing materials
- Establish and maintain content governance practices, including content review schedules, version control standards, approval workflows, and archiving procedures
- Analyze proposal content utilization and effectiveness, recommending improvements that increase content quality, consistency, compliance, and response efficiency
- Coordinate proposal response activities with Key Account Managers for RFPs, RFQs, RFIs, and other customer solicitations, ensuring compliance with customer requirements and submission deadlines
- Review solicitation requirements, develop response outlines, track deliverables, and coordinate contributions from multiple departments
- Work with Contract Administrator to ensure submittals maintain company requirements regarding contract terms and conditions
- Manage proposal schedules, milestones, review cycles, and submission checklists to ensure timely completion of quality proposal responses
- Compile, format, finalize, and submit proposal packages through customer portals, procurement systems, email submissions, or other required submission methods
- Work with Sales, Product Management, Marketing, Operations, and subject matter experts to develop, edit, and maintain study abstracts, white papers, proposal documentation, and other customer facing supporting materials
- Translate technical, operational, and product-related information into concise and compelling documentation for customers, sales teams, and product management
- Interview subject matter experts and gather technical information to create accurate, consistent, and customer-focused content
- Ensure all technical documentation follows established writing standards, branding guidelines, and quality expectations for clarity, consistency, and usability
Skills
- * Bachelor's degree in Business Administration, Communications, English, Marketing, Technical Writing, or a related field; or equivalent combination of education and experience
- * 3+ years of experience in proposal coordination, proposal management, technical writing, content management, business development support, or a related role
- * Experience supporting RFP, RFQ, RFI, contract bid, or grant proposal response processes
- * Strong proposal writing, technical writing, editing, and proofreading skills
- * Exceptional attention to detail and commitment to content accuracy and quality
- * Ability to interpret solicitation requirements and translate them into compliant, customer-focused responses
- * Ability to recognize and notate term and condition requirements within an RFP, RFQ, Bid, or other customer documentation
- * Strong organizational and project management skills with the ability to manage multiple deadlines simultaneously
- * Ability to communicate complex technical concepts clearly to both technical and non-technical audiences
- * Excellent verbal and written communication skills with the ability to collaborate across Sales, Marketing, Product Management, Operations, and Executive Leadership teams
- * Proficiency in Microsoft Office Suite, including Word, Excel, Outlook, PowerPoint, and Teams
- * Self-motivated with the ability to work independently while managing competing priorities in a deadline-driven environment
- * Experience managing content libraries, templates, and document repositories preferred
- * Technical writing experience involving software, technology, manufacturing, utilities, metering, engineering, or other complex products and services preferred
- * Experience working with proposal management software, CRM systems, content management systems, or document management platforms preferred
Benefits
- This position may be eligible for performance based bonus plan.
- Health benefits
- 401(k) retirement savings program with company match
- PTO
Company Overview