Note: The job is a remote job and is open to candidates in USA. Ruca is a member-owned global creative cooperative that partners with companies to launch recognizable brands and products. They are seeking a detail-oriented Project Manager to oversee the lifecycle of client work and internal projects, ensuring that all deliverables meet client expectations while maintaining clear communication with stakeholders.
Responsibilities
- Defining project scope, goals, milestones, and deliverables in collaboration with senior management and stakeholders
- Forecasting realistic budgets and timelines, allocate financial and human resources, and track costs throughout the project lifecycle
- Partnering with the Head of Studio on studio-specific initiatives and projects
- Building and guiding cross-functional teams, delegating tasks thoughtfully, and supporting individual team members along the way
- Identifying potential project risks (resource constraints, scope creep, delays, burnout) and designing mitigation strategies to eliminate blockers before they happen
- Maintaining consistent, clear communication with clients and internal stakeholders on status, timelines, progress, and key design findings
- Evaluating project performance and ensuring final deliverables meet both company and client standards before assets are delivered
- Serving as the calm, professional voice of Ruca in every client interaction, even when timelines get tight and client directions may seem unclear
- Juggling multiple projects, multiple teams, and an array of tools simultaneously
- Staying sharp on trends, tools, and best practices, including the evolving AI design landscape
- Collaborating with senior designers and cross-functional teams to maintain a consistent, high-quality brand experience
- Communicating ideas clearly, both visually and verbally, with clients and internal teammates
Skills
- 2–7 years of professional or freelance experience managing projects in a design agency, creative studio, or similarly fast-paced environment
- A track record of delivering complex, multi-stakeholder projects on time and on budget
- Proven ability to manage project teams and directly foster strong cross-functional internal relationships
- Success partnering directly with clients to gather requests and feedback, identify core objectives and success metrics, and translate those into clear direction for internal teams
- Exceptional communication skills, with the ability to facilitate the flow of information between clients and internal stakeholders to ensure alignment, transparency, and successful project delivery
- Experience across multi-channel work, including web/product, brand, and marketing (e.g. social, digital, print, or motion)
- Demonstrated fluency with AI tools in your workflow (workflow automation, AI-assisted ideation, or similar). Show us how you work, not just what you did
- Exceptionally professional and polished when communicating with clients and stakeholders; this person is always buttoned up, never rattled
- Calm and effective under pressure; a steady hand when timelines compress or priorities shift
- Kind, charismatic, and a genuine problem-solver; someone people want on their project
- A fast learner who picks up new tools and workflows quickly
- Comfortable working across multiple PM tools (Asana, Monday, Notion, Jira, or equivalent) and able to adapt to whatever the project demands
- Comfortable using AI tools: Claude, Midjourney, Firefly, or equivalent and thoughtful about when and how to use them
- Sharp organizational instincts paired with strong written and verbal communication
- A natural collaborator who can lead a room and also roll up their sleeves
- Organized, reliable, and able to juggle multiple projects without dropping the ball
- Comfortable presenting work and giving and receiving direct feedback
- Agency, startup, or cooperative experience is a plus
- Bonus if you have experience managing basic admin and operations for an agency, start up, or similar organization
Benefits
- Converted-to-full-time: plus benefits.
Company Overview