Note: The job is a remote job and is open to candidates in USA. Smörgåsbord is an event production and experiential design company. The Project Manager owns projects from kickoff through final reconciliation, leading client communication, budgeting, logistics, team coordination, and onsite delivery while ensuring projects meet timeline, budget, and quality standards.
Responsibilities
- Serve as the primary point of contact for assigned projects
- Lead client communication related to scope, schedules, budgets, and execution
- Ensure expectations are clearly set, documented, and managed throughout the project lifecycle
- Escalate risks or scope changes proactively when necessary
- Develop and manage project budgets, schedules, and workplans
- Track costs, manage POs, review invoices, and support clean reconciliation
- Coordinate sourcing of vendors, venues, production partners, and labor
- Ensure projects remain aligned with approved scope and financial targets
- Direct and support Project Coordinators and freelance resources on assigned projects
- Delegate tasks clearly and ensure accountability for deliverables
- Provide guidance, feedback, and support to team members throughout execution
- Create clarity around roles, responsibilities, and timelines
- Lead onsite execution for assigned programs, serving as the primary decision-maker
- Manage union and non-union labor crews in coordination with production leadership
- Resolve onsite issues efficiently while maintaining client confidence
- Ensure execution aligns with planning, design intent, and budget
- Oversee logistics planning for people, equipment, scenic, and client-owned assets
- Coordinate travel, freight, and scheduling details
- Identify project risks early and implement mitigation strategies
- Maintain accurate and organized project documentation
Skills
- • Experience managing live events, trade shows, or experiential marketing programs
- • Strong organizational, budgeting, and logistical skills
- • Ability to manage vendors and labor in fast-paced environments
- • Clear, professional communication with clients and internal teams
- • Ability to make decisions under pressure and adapt quickly
- • Desire and readiness to grow into account-level ownership
- • Adobe Creative Suite: Working knowledge of Adobe Illustrator, InDesign, and Photoshop, with the ability to review files and make light edits to layouts, graphics, and production assets as needed
- • CAD / Vectorworks: Working knowledge of Vectorworks or comparable CAD software, at minimum for viewing structural, scenic, and layout files, with the ability to make light edits or annotations when required
- • Google Workspace: Proficiency with Google Drive, Sheets, Docs, and Slides for documentation, budgeting, scheduling, collaboration, and client-facing presentations
- • File & Version Management: Strong organizational habits around file naming, version control, and shared-folder structure to avoid confusion across fast-moving projects
- • Basic AV & Production Literacy: General understanding of staging, lighting, audio, video, and scenic terminology to communicate effectively with production teams and vendors
- • Document Creation & Formatting: Ability to create clean, professional run-of-show documents, contact sheets, schedules, and summaries that are client- and crew-ready
- • Remote Collaboration Tools: Familiarity with tools such as Zoom, Google Meet, Slack, or similar platforms to support distributed teams and live collaboration
- • Problem-Solving Under Pressure: Ability to synthesize information quickly, make informed decisions, and adapt when plans change—especially during live events
Company Overview