Note: The job is a remote job and is open to candidates in USA. Underscore Marketing is a woman-owned, independent agency specializing in life sciences and data-driven promotional strategies. The Project Manager leads day-to-day project operations, coordinating cross-functional teams, schedules, resources, budgets, risks, documentation, and stakeholder communication to ensure projects are delivered on time, within scope, and on budget.
Responsibilities
- Assist in defining operational project financial management: estimate development, burn tracking, scope, project goals, and deliverables
- Develop detailed project schedules and work plans
- Allocate resources and monitor task completion
- Manage day-to-day operational tasks and ensure they are completed on time
- Track and manage project progress, identifying and resolving issues as they arise
- Coordinate with team members to ensure alignment with project goals and timelines
- Act as the primary operational point of contact for project timelines, deliverables, dependencies, risks, and workflow coordination
- Facilitate regular status meetings and provide updates on project progress
- Ensure clear and effective communication within the project team
- Identify and assess risks to project success
- Develop risk mitigation strategies with manager and handle any issues that arise during the project lifecycle
- Maintain and organize project documentation, including project plans, schedules, budgets, and status reports
- Prepare and deliver regular progress reports to stakeholders
- Monitor project deliverables to ensure they meet quality standards
- Coordinate reviews and approvals for project deliverables
- Manage relationships with internal and external stakeholders, ensuring their expectations are met
- Address stakeholder concerns promptly and professionally
- Ensure project plans, finances and schedules/timelines are updated
- Conduct daily or weekly check-ins with team members to ensure task status/completion
- Prepare and circulate meeting agendas, minutes, and action items
- Track and update project status in project management tools (e.g., Wrike, Ziflow, etc.)
- Maintain and organize all project-related documents
- Support in preparing reports for project stakeholders
- Lean in to provide support to fellow project management teams when and where needed
Skills
- Familiarity with project management software (e.g., Microsoft Project, Asana, Trello)
- Understanding of key project management methodologies (e.g., Waterfall, Srum, Agile)
- Demonstrated expertise in media execution across channels, with a strong understanding of media planning, activation, campaign workflows, channel requirements, and best practices across digital and traditional media
- Awareness of project lifecycle stages (initiation, planning, execution, monitoring, and closure)
- Basic understanding of scope, schedule, cost, quality, risk, and resource management principles
- Strong written and verbal communication skills
- Ability to facilitate meetings, provide clear updates, and maintain project documentation
- Proven ability to prioritize tasks and manage multiple responsibilities
- Attention to detail and ability to maintain accurate records
- Ability to identify potential project challenges and proactively develop solutions
- Strong analytical skills to assess project status and recommend corrective actions
- Experience working effectively in a team environment
- Willingness to support and collaborate with cross-functional team members
- Minimum of 2-3 years in a Project Management role
- Basic knowledge of project management methodologies and tools
- Basic knowledge of digital media best practices
- Basic knowledge of various project types including digital media, online advertising, digital analytics, conferences, print advertising, broadcast media, and campaign reporting/analysis
- A team player with strong time-management skills, the ability to motivate others to deliver excellence, and poise and focus under pressure.
- Proficient in Microsoft Office suite and Adobe Acrobat
- Experience in the media industry, preferably at a media agency
- Experience with project management software examples include Jira, Wrike, Asana
- Ability to thrive in a fast-paced, deadline-driven environment
- Experience with pharmaceutical clients if preferred
Benefits
- United States-Remote
- Your growth is supported
Company Overview