Note: The job is a remote job and is open to candidates in USA. Geosyntec Consultants is an international engineering and consulting firm serving private and public-sector clients in environmental, natural resources, and civil infrastructure projects. The Project Administrator II provides administrative and accounting support, including project setup, contract review, expense and timesheet administration, billing, revenue assessment, and project reporting.
Responsibilities
- Read and interpret contract provisions and set up accurate project information in the accounting database in accordance with contract terms and Company policies, including, but not limited to:
- Review contractual elements provided on project initiation forms: contract value, budget level, scope of services, fee types, payment terms and proper authorization
- Verify and/or edit project rate schedules and demographic data provided by project managers
- Ensure appropriate mark-ups, tax components and invoice masks are in-line with contract provisions
- Review and submit employee expense reports in a timely manner to facilitate payment and processing. Understand the expense reporting process and perform required unit pricing data entry in addition to any necessary corrections
- Work with accounting department to establish new unit pricing equipment codes, as necessary
- Perform electronic timesheet administration procedures and understand the timesheet flow as it relates to labor, class codes and project billing
- Within established deadlines, initiate billing cycle by generating and distributing prebill reports, facilitate edits per the project manager’s direction and finalize invoice with all required attachments and documentation. Submit invoices to corporate accounting for posting and to client as instructed by project manager
- Track accounts receivable and accounts payable as needed for project processing
- Assess project revenue by accurately identifying variances and making necessary budget changes. Enter percent complete as instructed by project manager or designated employee
- Complete all tasks in accordance with monthly accounting closing schedule
- Distribute select project management reports to Project Managers
- Maintain all documentation in accordance with branch and corporate polices; and
- Perform related work as required
Skills
- A high school diploma and six (6) years of experience of progressively responsible experience in project administration, preferably in a professional services firm, an associate degree and four (4) years of experience, or a bachelor's degree in accounting and finance and two (2) years of experience
- Ability to read and comprehend moderately complex instructions, contracts and subcontract agreements, correspondence and memoranda; and ability to effectively write moderately complex correspondence and memoranda
- Knowledge of job costing, contract file administration and comprehension of project revenue
- Working knowledge of Microsoft Office and proficiency in Excel
- Accurate data entry, writing and editing skills
- Ability to work in a fast paced, detail and deadline-oriented environment and manage multiple projects simultaneously
- Ability to effectively present information to Project Managers, and other internal clients
- Prior experience with BST, Deltek, Wind2 accounting systems
Benefits
- Paid holidays
- Vacation, sick, and personal paid time off
- Medical insurance
- Dental insurance
- Vision insurance
- Life insurance
- Disability insurance
- 401(k)
- Other benefits to eligible employees
Company Overview
Company H1B Sponsorship