Note: The job is a remote job and is open to candidates in USA. Howard University is a prestigious institution seeking a Program Operations Manager for the Wisdom Keepers, Hope Seekers project, aimed at enhancing Black theological education. The role involves managing daily operations, communications, and grant administration to support collaboration across multiple partner institutions.
Responsibilities
- Maintain comprehensive project files, documentation, and compliance records
- Track grant expenditures and assist with budget monitoring and reporting
- Coordinate with Howard University Office of Sponsored Programs on financial and compliance matters
- Prepare quarterly financial reports and supporting documentation
- Manage subaward administration including tracking, invoicing, and compliance monitoring
- Ensure adherence to Uniform Guidance (2 CFR 200) and Howard University policies
- Maintain grant timeline, milestone tracking, and deliverables calendar
- Support preparation of progress reports to Lilly Endowment
- Serve as primary communications coordinator for the WKHS project
- Manage project website updates and social media presence
- Design and distribute newsletters, announcements, and stakeholder communications
- Maintain email distribution lists and contact databases for all partner institutions
- Create presentation materials, talking points, and briefing documents
- Coordinate communications between Howard University and seven HBTI partners
- Manage project brand consistency across all materials and platforms
- Archive and organize project documents, photos, videos, and digital assets
- Schedule and coordinate quarterly WKHS Council meetings and working group sessions
- Prepare meeting agendas, materials packets, and background documents
- Manage logistics for local governance meetings including venue, technology, and catering
- Coordinate virtual meeting platforms (Zoom, Teams) and technical support
- Take meeting minutes and distribute summary notes and action items
- Maintain meeting calendar and coordinate across multiple time zones
- Support planning for cultivation events and smaller stakeholder gatherings
- Coordinate travel arrangements for Howard University personnel when needed
- Serve as day-to-day liaison to HBTI partner institution contacts
- Maintain partnership directories and institutional contact information
- Coordinate collection of partner reports, data, and required documentation
- Track partnership agreements, MOUs, and subaward compliance
- Support onboarding of new partners and consultants
- Facilitate information sharing among partner institutions
- Coordinate with UNCF staff on endowment-related communications and logistics
- Manage consultant contracts, invoicing, and deliverable tracking
- Perform other job-related duties as assigned
Skills
- Bachelor's degree in Business Administration, Communications, Higher Education, or related field required
- Minimum 3 years of administrative, project coordination, or program support experience required, preferably in higher education, nonprofit, or grant-funded project environments
- Excellent organizational skills and attention to detail
- Strong written and oral communication abilities
- Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
- Experience with project management software (Asana, Monday.com, or similar)
- Comfortable with virtual meeting platforms (Zoom, Teams, WebEx)
- Basic financial tracking and budget monitoring capabilities
- Ability to manage multiple priorities and deadlines simultaneously
- Professional demeanor and discretion with confidential information
- Effective leadership and management skills in coordinating cross-institutional activities
- Ability to establish and maintain effective and harmonious work relationships with staff, partner institutions, and external stakeholders
- Master's degree preferred
- Prior experience with sponsored programs, grant administration, or compliance preferred
- Demonstrated experience in event planning and meeting coordination
Benefits
- Comprehensive medical, dental, and vision insurance, plus mental health support
- PTO, paid holidays, flexible work arrangements
- Competitive salary, 403(b) with company match
- Ongoing training, tuition reimbursement, and career advancement paths
- Wellness programs, commuter benefits, and a vibrant company culture
Company Overview
Company H1B Sponsorship