Note: The job is a remote job and is open to candidates in USA. The Wikimedia Foundation is looking for a Program Manager, People Transformation to join our team, reporting to the Director of People Transformation. This role is responsible for driving the successful execution of the People Department's strategic priorities by creating the operational structure, project management discipline, and execution support necessary to deliver an evolving portfolio of People initiatives in a global, remote-first organization.
Responsibilities
- Manage and coordinate a portfolio of People Department initiatives and projects
- Develop and maintain project plans, workback schedules, timelines, milestones, and dependency maps
- Track project status, risks, issues, and decisions across multiple concurrent initiatives
- Facilitate project governance activities, status reviews, and stakeholder meetings
- Create and maintain project dashboards and reporting mechanisms to provide visibility into progress and outcomes
- Support prioritization and planning activities by providing project insights, resource considerations, and implementation recommendations
- Partner with the Director to translate strategic priorities into executable project plans
- Coordinate activities associated with People transformation initiatives, including HR systems, performance management, policy development, workforce analytics, employee experience, and operational improvement efforts
- Monitor project deliverables, milestones, and implementation activities to ensure successful execution
- Maintain transformation roadmaps and track progress against planned outcomes
- Support the successful transition of new programs, systems, and processes into long-term operational ownership
- Conduct assessment and documentation of current-state People Department processes and workflows for People Department reference
- Develop and maintain standard operating procedures (SOPs), process maps, implementation guides, and operating documentation
- Identify opportunities to improve efficiency, consistency, scalability, and employee experience
- Partner with stakeholders to standardize processes and establish repeatable operating practices
- Maintain documentation repositories and knowledge management resources
- Support the planning and execution of change management activities associated with People initiatives
- Develop implementation plans, stakeholder engagement plans, training materials, and communications in partnership with functional leaders
- Monitor adoption and implementation effectiveness and identify opportunities for improvement
- Coordinate readiness activities and implementation support across stakeholder groups
- Support annual planning processes by coordinating project planning, timelines, deliverables, and tracking mechanisms for People Department reference
- Develop reports, dashboards, and presentation materials for People Department leadership
- Track progress against key milestones, goals, and operational commitments
- Maintain accurate records of project decisions, risks, action items, and outcomes
- Partner effectively with stakeholders across the People Department and broader Foundation
- Coordinate meetings, working groups, and project teams to ensure alignment and progress
- Facilitate communication among stakeholders and ensure follow-through on commitments and action items
- Escalate risks, barriers, and resource constraints as appropriate
Skills
- 8+ years of program management, project management, operations, consulting, or related experience
- Demonstrated ability to manage multiple large-scale projects and competing priorities simultaneously
- Proficiency with change management methodologies and project management best practices
- Experience documenting business processes and developing operational documentation
- Strong project planning, organization, and execution skills
- Experience coordinating cross-functional initiatives involving multiple stakeholders
- Strong written and verbal communication skills
- Proficiency with project management, collaboration, and productivity tools
- Ability to work independently and manage ambiguity in a fast-paced environment
- Strong attention to detail and follow-through
- Experience supporting HR, People Operations, Organizational Effectiveness, or transformation initiatives
- Experience in remote-first and globally distributed organizations
- Experience in nonprofit, technology, or mission-driven organizations
- Experience developing dashboards, reporting tools, or operational metrics
Benefits
- U.S. Benefits & Perks
Company Overview
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