Note: The job is a remote job and is open to candidates in USA. The Northeast Sustainable Energy Association (NESEA) is hiring a Program & Events Manager to support its programs and events. The role focuses on planning and staffing building tours and a business development program, while also supporting other programs, conferences, and administrative work.
Responsibilities
- Working with existing staff for event coordination for small scale events (15-50 people), including: + scheduling, communications, venues, catering, record/receipt keeping, sponsor recruitment, meeting space set-up and breakdown, and other logistical tasks to support the success of events
- Outreach, recruitment, and records maintenance around our scholarship program and business development program
- Tracking components of our magazine program
- Working with other staff to maintain database records
- Tracking expenses related to program activities
- Communication with event sponsors
Skills
- The Ideal Candidate Does Not Need To Have a Background In Sustainable Energy Or Building Science, But Should Have a Background That Includes Most Of The Following
- Program and/or event planning and staffing, especially multiple small events throughout the year
- Database and Excel/Google Sheets fluency
- Customer service (may include roles such as food service and/or retail)
- Experience and comfort working in a variety of digital environments, including Google products
- Project management (tracking many details of a project or event)
- General administrative tasks in a nonprofit, academic, or similar office setting
- This position requires an ability to work independently and follow protocols, comfort traveling to and staffing regional events, sociability when interacting with program participants, and excellent organizational, communication, and interpersonal skills
- Availability and willingness to travel regionally in the Northeast (New England and New York State), including some overnight travel, for our events
- Valid driver's license and reliable personal transportation for events required; comfortable driving and navigating in rural and urban environments; willing to take a driving course
- Ability to follow established procedures and to be comfortable if something needs to change in the moment
- Friendly, supportive, and professional attitude toward program participants
- Willingness to roll up sleeves and complete tasks as needed
- Ability to communicate with and develop working relationships with our collaborators and program participants
- Willingness to proactively ask questions; interest in NESEA's mission and vision
- Ability to thrive in a fast-paced environment (staffing events), and ability to prioritize multiple tasks
- Comfort working in a variety of digital environments and ability to adapt to new software (e.g. Microsoft Office Suite, Google Drive, relational databases, Dropbox, etc.), including Excel or Google sheets fluency
- Ability to perform the specific duties listed in this posting
- Must reside within 90 minutes of Greenfield, MA (where our office is located)
- Writing and/or editing for an audience of program participants
- Grant research, application, or reporting
- Sales or sponsor recruitment
- At least 1 to 2 years of event planning or other relevant experience, especially with events with tight deadlines and budgets
- Program recruitment experience
- Grant research, writing, or management experience
- Writing and/or copyediting
- Building collaborations between organizations
- Nonprofit experience
Benefits
- Primarily a work-from-home position (when not training or staffing/preparing for specific events); access to office space in Greenfield, MA
- Eligible for health insurance reimbursement after 90 days of employment
- 4 weeks (160 hours) paid time off (3 weeks vacation time, 1 week sick time, starts accruing after first pay period)
- 13 paid holidays
- Eligible for 401(k) (organization will match up to 1%)
- Family leave policy
- Flexible schedule (80% within standard business hours)
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