Note: The job is a remote job and is open to candidates in USA. EagleView is hiring a Program Administrator to provide day-to-day administrative support for its enterprise transformation program within Product & Technology’s Strategic Operations/PMO. The role coordinates schedules and meetings, maintains documentation and tracking tools, prepares routine status information, and supports procurement and financial administration.
Responsibilities
- Coordinate program calendars, schedules, meetings, and routine activities across participating teams
- Prepare agendas, presentations, and meeting materials; document decisions, action items, owners, and due dates; and follow up on outstanding items
- Maintain program documentation, project files, approved templates, and tracking systems to ensure information is accurate, current, and accessible
- Collect and organize updates from stakeholders and prepare routine status reports, milestone trackers, and action logs
- Coordinate resource requests, team onboarding and offboarding, access requests, participant rosters, and related administrative requirements
- Support vendor and financial administration, including vendor onboarding, purchase-order tracking, invoice processing, budget records, approval routing, and procurement documentation
- Maintain records-retention, closeout, and supporting documentation needed for project monitoring and audit readiness
- Communicate routine updates, respond to administrative questions, resolve straightforward coordination issues, and escalate decisions, risks, or unresolved matters to program leadership
- Manage competing priorities while maintaining accuracy, confidentiality, timely communication, and compliance with established procedures; perform other duties as assigned
Skills
- Bachelor's degree or an equivalent combination of education and relevant experience
- 3 to 5 years of related project administration, project coordination, program support, or administrative operations experience
- Experience coordinating schedules and meetings and maintaining project documentation, status reports, action logs, and work-management systems
- Demonstrated ability to work independently within established procedures, manage competing priorities, meet deadlines, and maintain accurate records
- Ability to communicate effectively with business and technical stakeholders and to present routine program information clearly and professionally
- Proficiency with Microsoft Office and collaboration, documentation, work-management, or reporting tools used to support program execution
- Experience with tools such as Jira, Confluence, Smartsheet, Microsoft Project, or SharePoint
- Experience supporting vendor onboarding, purchase orders, invoice processing, procurement workflows, or budget tracking
- Experience supporting a large cross-functional transformation, ERP, enterprise-systems, or business-modernization program
Benefits
- All Fulltime (30+ hours) employees are eligible for PTO, Sick, and Parental Leave.
- All Fulltime (30+ hours) employees are eligible for Medical, Dental, and Vision Insurance.
- All Fulltime (30+ hours) employees are eligible for a 401(k) Plan.
- All Fulltime (30+ hours) employees are eligible for a Health Savings Account.
- All Fulltime (30+ hours) employees are eligible for Life Insurance.
- All Fulltime (30+ hours) employees are eligible for an Employee Assistance Program.
- All Fulltime (30+ hours) employees are eligible for Pet Insurance.
- This is a full-time, remote role.
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