Note: The job is a remote job and is open to candidates in USA. Yaqeen Institute is a nonprofit on a mission to pioneer Islamic research in creative formats. They are seeking a highly organized Producer / Project Manager to lead the delivery lifecycle for their media projects, ensuring operational excellence and effective collaboration across various teams.
Responsibilities
- Own and maintain all production schedules and task tracking (ClickUp) across the studio's slate — weekly episodes, flagship series milestones, external deliveries, and launch dates — as the single source of truth
- Lead weekly team standups and planning sessions to track progress, keep teams organized, and ensure output is predictable
- Coordinate the handoff of content and assets between editing, animation, design, copy, and marketing through all functional stages of the workflow
- Track and prepare the studio's production checkpoints and review gates, ensuring each receives a deliberate review with the Executive Producer before dependent work or spend proceeds
- Manage task assignments, track progress, and facilitate scope adjustments as needed in partnership with the Executive Producer
- Manage day-to-day communication with external production partners and freelance contractors end-to-end, including milestone-based delivery schedules and early-warning checkpoints
- Monitor contracted delivery dates and buffers across concurrent external productions, flagging risks to the Executive Producer early
- Coordinate onboarding, briefs, and monthly work plans for freelance editors and animators supplementing studio capacity
- Track project spend against approved budgets across all productions and flag variances to leadership before they materialize
- Assemble the studio's monthly reporting package — performance metrics against KPIs, budget position, checkpoint status, and audience-insight themes — for the Executive Producer's leadership report
- Support resource and capacity planning across the studio, flagging constraints and recommending allocation adjustments
- Build and maintain the studio's production playbook: document research protocols, production workflows, delivery standards, and partnership templates as they are created, so future series inherit working systems
- Ensure documentation is usable by team members beyond the original production through structured review
- Identify, recommend, and implement process improvements across production, post-production, and publishing workflows
- Stay up to date with industry trends and best practices in production management and creative operations
- Manage stakeholder expectations by communicating project timelines, dependencies, and risks in a timely and transparent manner
- Coordinate scheduling and production logistics with scholar-hosts and subject matter experts in support of the Executive Producer's creative partnerships
- Collaborate with marketing, curriculum, engineering, and product counterparts to align release schedules, companion experiences, and promotional campaigns
- Mediate discussions to create shared ownership among cross-functional teams in order to maintain project momentum and avoid schedule interruptions
Skills
- Bachelor's degree required
- 3–5+ years of experience leading cross-functional projects in media production, creative agencies, or comparable multi-stream environments, with a proven record of delivering on time and within scope
- Experience managing project timelines, risk mitigation, and dependency management across concurrent workstreams
- Experience coordinating the efforts of editors, animators, designers, subject matter experts, engineers, and marketers
- Experience managing external vendors, production partners, or freelancers, including milestone-based contracts and deliveries
- Experience tracking spend against approved budgets and reporting variances to leadership
- Skilled in facilitating communication between creative teams and non-technical stakeholders to ensure alignment on execution, scope constraints, and delivery expectations
- Proficiency with modern project management and collaboration tools (ClickUp, Jira, Asana, Monday)
- Certifications: Project Management Professional (PMP) – PMI
- Certified ScrumMaster (CSM) – Scrum Alliance
- Experience in video production or post-production environments (episodic, documentary, or digital-first)
- Familiarity with YouTube-first publishing workflows and release calendars
- Familiarity with Islamic content and the standards of scholarly review it requires
- Experience documenting processes or building operational playbooks
Company Overview