Note: The job is a remote job and is open to candidates in USA. Mind You is a mental health technology company focused on providing accessible preventative therapy sessions. The Administrative Intern will assist the Office Manager with various tasks, including data entry, vendor coordination, and project management, while gaining valuable experience in an office environment.
Responsibilities
- To closely collaborate with the admin manager to handle day-to-day admin requirements
- Assist in creating visual version of admin SOP-s and announcements (via CANVA or other tools)
- Assist in announcing the SOP-s and liaise/answer queries on behalf of the admin manager
- To help update and maintain office policies and procedures
- Develop and maintain a filing system for all the essential, compliance documents that needs admin’s attention
- To collaborate with HR in updating and maintaining the records of IT Assets
- Assist the admin manager in ordering office/event supplies and research new deals and required suppliers
- Assist the admin manager in providing general support to visitors
- Act as the point of contact for internal and external clients
- Liaise with admin manager to handle requests and queries from MANCOM/EXECOM
- To assist the admin manager in supplier management and internal stakeholder management
- To do multiple admin errands in a week (field work) and receiving packages when housekeeping staff is not available
- To perform other tasks that are related, supplementary or complementary to their function
Skills
- Knowledge of office management systems and procedures
- Excellent time management skills and the ability to prioritize work
- Strong organizational skills with the ability to multi-task
- Attention to detail and problem solving skills
- Working knowledge of office equipment, like printers and fax machines
- Has good communication/liaising/coordinating skills
- Highly trainable and flexible in terms of problem solving of tasks
- Being able to report on-site at least 3x a week is highly preferred but not required
- Open to undergraduate applicants with at least 2 or 3 years of education in college but with experience in admin coordination and liaison work
- Preferred any Business/Marketing/International Relations related course that has a background on how business processes work
Company Overview