Note: The job is a remote job and is open to candidates in USA. GovCIO is a government contracting company supporting procurement and subcontract administration operations. The Procurement Administrator (Developmental) will receive on-the-job training while establishing and maintaining vendor and subcontract files, supporting solicitations, negotiations, contract execution, compliance, and post-award actions.
Responsibilities
- Establish new Vendors in GovCIO’s Accounting System of record through use of GovCIO’s Vendor Documents to include Representations and Certifications, Vendor Data Certification Form, W9, and Direct Deposit Form
- Maintain Costpoint Manage Vendor Module to remove redundancies and identify Active vs. Inactive Vendors
- Create and maintain approved purchasing system file documentation for PO folders in accordance with established GovCIO Procurement System process and procedures
- Maintain the subcontract file content using procurement file checklist for guidance
- Maintain Vendor/Subcontractor Certificate of Insurance repository
- Maintain Annual Vendor/Subcontract Representations and Certifications
- Maintain GovCIO Approved Vendor List by adding new Subcontracts/Suppliers upon receipt and confirmation of completed vendor documents
- Learn the process of developing a Request for Proposal (RFP)/Request for Quote (RFQ) and responding to Request for Information (RFI)
- Learn/assist with gathering data and tracking of the review, analysis, and negotiation of Subcontractor proposed terms and conditions and pricing submissions to determine source selection and fair and reasonableness determinations
- Assists in processing Non-Disclosure Agreements (NDA), Teaming Agreements (TA), and Organizational Conflicts of Interest (OCI) documentation
- Assist/Learn the process to compile, document, and prepare award documentation
- Learn about Federal regulations including the FAR and FAR supplements, and maintenance of procurement files to comply with Contractor Purchasing System Review (CPSR) audits
- Learn and assist in the process of executing subcontracts, incorporating clauses, terms and conditions, technical specifications, statements of work/performance work statements, and other certification and representations in compliance with established procedures and FAR requirements
- Learn and assist in post-award contracting actions, including subcontract modifications and closeout
- Assists in coordination with other functional areas on matters related to Subcontracting
- Prepares responses as necessary to customer correspondence and other requests
- Develop a working relationship with different business teams through regular meetings, emails, and other forms of communication
- Performs other duties as assigned
Skills
- Bachelor's degree in business administration, mathematics, accounting, economics, or related field
- Zero (0) to two (2) years of related experience administering contracts/subcontracts, office administration functions, purchasing or contract administration
- Excellent organizational, analytical, and problem solving, skills/techniques
- Excellent communication and interpersonal skills, both written and verbal
- Excellent reading and comprehension skills
- Excellent attention to detail
- Proactive and self-starter
- Proficient with MS Office Excel, Word, and PowerPoint
- Desire to learn and grow within the government subcontracting/contracting career field
Benefits
- This position is fully remote within the United States.
- On-the-job training to learn the procurement/subcontracts process, negotiation skills, and application of the Federal Acquisition Regulation.
- Opportunity to learn and grow within the government subcontracting/contracting career field.
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