Note: The job is a remote job and is open to candidates in USA. Hudson IT and Manpower is seeking a Portfolio Operations Specialist to support the operational execution of a large technology portfolio within a product-led organization. The role manages project financial and operational administration, including purchase orders, invoicing, budgets, resource planning, vendor coordination, reporting, and portfolio governance.
Responsibilities
- Process Coupa purchase orders and project invoices accurately and on schedule
- Support project financial operations, including budget tracking and reporting
- Maintain project and resource information within Clarity PPM
- Assist with project time tracking and resource allocation updates
- Support operating and capital budget governance activities
- Assist with vendor contract administration and vendor performance tracking
- Support capacity planning and resource forecasting
- Participate in business case estimating activities
- Prepare executive reports using Microsoft Excel and PowerPoint
- Coordinate with project managers regarding financial status and resource updates
- Participate in internal audits and compliance activities
- Monitor project milestones and operational deliverables
- Improve portfolio operational processes and reporting
- Assist leadership with portfolio metrics and performance dashboards
- Maintain accurate project documentation and records
- Communicate project status across cross-functional teams
Skills
- * **2–5+ years of professional experience.**
- * **Experience supporting PMO, Portfolio Management, Project Operations, Finance Operations, or Business Operations.**
- * **Experience processing purchase orders and invoices.**
- * **Strong Microsoft Excel skills.**
- * **Strong Microsoft PowerPoint skills.**
- * **Excellent organizational and multitasking abilities.**
- * **Strong written and verbal communication skills.**
- * **Proven ability to work independently.**
- * **Strong analytical and problem-solving skills.**
- * **Ability to quickly learn new enterprise applications.**
- * **Coupa Purchase Orders**
- * **Invoice Processing**
- * **Microsoft PowerPoint**
- * **Clarity PPM (or similar PPM platform)**
- * **Budget Tracking**
- * **Project Administration**
- * **Resource Management**
- * **Time Tracking**
- * **Financial Reporting**
- * **Exceptional attention to detail**
- * **Excellent communication skills**
- * **Strong collaboration skills**
- * **Self-motivated and proactive**
- * **Organized and dependable**
- * **Customer-focused mindset**
- * **Process improvement orientation**
- * **Ability to work across multiple departments**
- * **Strong accountability and follow-through**
- * **Microsoft Excel (Advanced preferred)**
- **Candidates with experience in the following areas are encouraged to apply:**
- * **Portfolio Management Office (PMO)**
- * **IT Project Coordination**
- * **Project Financial Analysis**
- * **Portfolio Analysis**
- * **Project Operations**
- * **Financial Operations**
- * **Vendor Management**
- * **Technology Business Operations**
- * **Capital Planning**
- * **Resource Management**
Company Overview