Note: The job is a remote job and is open to candidates in USA. Vanta helps businesses earn and prove trust through continuous security monitoring and verification. The company is seeking a People Systems Administrator to own the design, configuration, and optimization of Workday, with functional ownership of Payroll, Benefits, and/or Absence modules. The role partners across People, Payroll, Finance, IT, and Legal to implement scalable solutions, improve processes, manage system changes, and enhance the employee experience.
Responsibilities
- Own the design and configuration of the Workday platform
- Lead the design and implementation of configurations across Workday modules (Core HCM, Payroll, Benefits, Absence, Time Tracking) including business processes and security groups along with condition rules and calculated fields
- Serve as the primary technical expert for Workday enhancements, partnering with cross-functional teams to gather requirements and translate ambiguous business problems into scalable system solutions
- Build the administration frameworks and standards the team runs on: security role design, tenant and environment management, change control, testing protocols, and documentation
- Design reusable, scalable solutions rather than one-off fixes, so the same problem doesn't return in a different shape
- Own change management for system changes. Plan and deliver stakeholder communications, training, and enablement so changes land with adoption rather than confusion, and measure whether they actually stuck
- Drive continuous improvement
- Proactively analyze Workday processes, integrations, and user interfaces to surface inefficiencies and optimize business processes as needs evolve
- Stay ahead of the Workday roadmap and release cycles — review release notes, assess feature impact, run regression testing, turn new functionality into concrete improvements and own release communication and prioritization across stakeholders
- Identify where the biggest manual lift sits across People Ops and proactively solve it, rather than waiting for the request
Skills
- 5+ years in HRIS/People Systems, including significant hands-on Workday configuration and administration
- Demonstrated depth in at least one of the following Workday modules: Payroll, Benefits, or Absence, with working knowledge of the other two and how they interact
- Strong command of the Workday business process framework, security configuration, condition rules, and calculated fields
- Proven experience owning complex systems initiatives end to end — not just executing assigned configuration tasks
- Strong problem-solving and analytical skills, with the ability to translate business needs into technical solutions
- Exceptional communication and interpersonal skills; effective working independently and collaboratively across teams
- A track record of handling confidential employee data with care and designing systems that meet audit and compliance requirements
- Must be authorized to work in the U.S. without the need for current or future employer sponsorship
- Open to using AI to amplify their skills and strengthen their work - demonstrating curiosity, a willingness to learn, and sound judgment in applying AI responsibly to improve efficiency and impact
- Workday certification preferred
Benefits
- Equity
- Comprehensive medical, dental, and vision coverage, with 100% of employee-only benefit premiums covered for most medical plans
- 16 weeks paid Parental Leave for all new parents
- Health & wellness stipend
- Remote workspace, internet, and cellphone stipend
- Commuter benefits for team members who report to the SF and NYC office
- Family planning benefits
- Matching 401(k) contribution with immediate vesting
- Flexible PTO policy, plus 80 hours of Sick Time
- 11 company-paid holidays
- Virtual team building activities, lunch and learns, and other company-wide events!
Company Overview