Note: The job is a remote job and is open to candidates in USA. Stantec is a global leader in sustainable engineering, architecture, and environmental consulting. As a Payroll Administrator, you'll play a critical role in ensuring employees are paid accurately and on time while supporting payroll operations across multiple states.
Responsibilities
- Process payroll-related transactions, including employee direct deposit, tax, and payroll data changes, ensuring accuracy and compliance
- Audit payroll reports and data entry to identify and resolve discrepancies before payroll processing
- Research and respond to employee payroll inquiries, resolving routine issues and escalating more complex matters when appropriate
- Help manage the Payroll Manual Timecard inbox, review requests for completeness, and enter approved manual timecard corrections
- Prepare, process, and distribute manual payroll checks, reversals, and related payroll adjustments
- Provide backup support for Certified Payroll and Prevailing Wage administration
- Maintain accurate payroll records through daily data entry, document management, and filing
- Assist with payroll balancing, reconciliation, and payroll quality control activities
- Maintain payroll documentation, standard operating procedures, and process documentation to support consistent payroll operations
- Partner with Human Resources, Benefits, Finance, and other internal stakeholders to resolve payroll-related questions and ensure accurate payroll processing
- Support payroll process improvements and contribute to enhancing payroll procedures and operational efficiency
- Perform other payroll and administrative duties as assigned
Skills
- Degree Level: Bachelor's Degree
- Minimum of 1–3 years of payroll experience, or an equivalent combination of post-secondary education and relevant payroll experience
- Experience processing payroll using automated payroll and timekeeping systems
- Experience with multi-state payroll processing and payroll compliance
- Working knowledge of federal, state, and local payroll laws and regulations
- Knowledge of Fair Labor Standards Act (FLSA) requirements
- Strong attention to detail with excellent analytical and problem-solving skills
- Ability to prioritize competing deadlines while maintaining a high degree of accuracy in a fast-paced environment
- Excellent customer service, interpersonal, written, and verbal communication skills
- Strong organizational skills with the ability to manage multiple priorities and repetitive tasks
- Demonstrates professionalism, confidentiality, discretion, and sound judgment when handling sensitive employee information
- Intermediate to advanced proficiency with Microsoft Office applications, particularly Excel
- High school diploma or equivalent required
- Prevailing Wage and Certified Payroll experience preferred
- Experience with Oracle HRMS, Oracle Time & Labor, or similar enterprise payroll systems preferred
- Payroll certification (Fundamental Payroll Certification (FPC) or Certified Payroll Professional (CPP)) is preferred
Benefits
- Medical, dental, and vision plans
- A wellness program
- Health saving accounts
- Flexible spending accounts
- 401(k) plan
- Employee stock purchase program
- Life and accidental death & dismemberment (AD&D) insurance
- Short-term/long-term disability plans
- Emergency travel benefits
- Tuition reimbursement
- Professional membership fee coverage
- Paid family leave
- Ten paid holidays in each calendar year
- Employees will be eligible to accrue vacation between 10 and 20 days per year
- Eligible for paid sick leave (and if more generous, in accordance with state and local law)
- Temporary/casual employees have access to 401(k) plans, employee stock purchase program, and paid leave, in accordance with state and local law
Company Overview