Note: The job is a remote job and is open to candidates in USA. ACT Power Services is an independent service provider focused on delivering industry-leading services for clients in the renewable operations sector. They are seeking a detail-oriented Payroll Administrator to manage payroll processing, maintain records, ensure compliance, and serve as a resource for employee inquiries.
Responsibilities
- Process multi-state payroll on a weekly, bi-weekly, or semi-monthly basis, ensuring accuracy and timeliness
- Review, audit, and reconcile employee timekeeping data, attendance records, overtime, and paid leave balances
- Maintain payroll records and employee earnings, deductions, garnishments, tax withholdings, and direct deposit information
- Administer payroll-related changes including new hires, terminations, promotions, compensation changes, and benefit deductions
- Ensure compliance with federal, state, and local wage and hour laws
- Support prevailing wage projects by accurately tracking, processing, and reporting certified payroll and applicable fringe benefits
- Prepare payroll reports, reconciliations, and supporting documentation for internal and external audits
- Partner with Human Resources to ensure employee records and payroll information remain accurate and current
- Respond to employee questions regarding pay, deductions, taxes, leave balances, and payroll policies
- Coordinate payroll tax filings and support year-end activities, including W-2 processing and payroll reconciliations
- Monitor and maintain payroll system functionality and recommend process improvements where appropriate
- Assist with labor distribution reporting, job costing, and workforce reporting as needed
- Maintain confidentiality of employee and company information at all times
Skills
- Associate's degree in Accounting, Finance, Business Administration, Human Resources, or related field; equivalent experience may be considered
- 3–5 years of payroll administration experience
- Strong understanding of payroll laws, wage and hour regulations, and payroll best practices
- Multi-state payroll processing experience
- Experience processing payroll for a workforce of 200+ employees
- Proficiency with Microsoft Excel, including formulas, lookups, and data reconciliation
- Strong attention to detail and high degree of accuracy
- Excellent organizational, analytical, and problem-solving skills
- Ability to manage multiple priorities and meet deadlines in a fast-paced environment
- Strong customer service and communication skills
- Experience with BambooHR HRIS
- Experience with Deputy workforce management and timekeeping software
- Prevailing wage and certified payroll experience (highly preferred)
- Experience within renewable energy, construction, field services, operations and maintenance, utilities, government contracting, or other labor-intensive industries
Benefits
- 401(k) with employer match
- Health Insurance
- Dental Insurance
- Vision Insurance
- Flexible Spending Account
- Health Savings Account
- Short-term and Long-term disability
- Critical illness
- Paid Time Off
- Parental Leave
- Paid Holidays
- Employee assistance program
- Life insurance
- Opportunities for advancement
- Training and Development
- Legal and Identity Theft
- Pet Insurance
- Performance bonus
Company Overview