Note: The job is a remote job and is open to candidates in USA. The Nature Conservancy is a science-based environmental organization dedicated to protecting the lands and waters upon which all life depends. The Operations Program Specialist provides high-level operational, administrative, and project management support to Associate General Counsel(s) and legal teams, coordinating projects, calendars, meetings, budgets, reporting, and sensitive assignments while improving processes and supporting organizational objectives.
Responsibilities
- Performing administrative tasks and coordinating special projects
- Implementing tactics for approved plans and completing day-to-day tasks and activities
- Maintaining, tracking, and reporting on key data related to the scope and priorities of the teams, setting realistic deadlines and managing the timeline
- Adapting processes and implement recommended practices to improve effectiveness
- Annual budget preparation, organizing team meetings and events, supporting onboarding/offboarding of staff members, maintaining calendars of AGC(s), managing expense reporting and other operational work
- Communicate with staff in various programs across the Conservancy and various stakeholders
- Effectively collaborate with the Corporate Services and other legal teams, Senior leaders, and peers using their high attention to detail and excellent organizational skills
- Perform diverse and sensitive administrative functions in support of the Corporate Services Associate General Counsel and other legal leaders as assigned
- Provide guidance in satisfying administrative requirements based on extensive knowledge of policies and procedures
- Communicate or distribute information to assist staff in making decisions, solving problems, and improving workflow
- Provides high-level operational, administrative, and project management support to the Associate General Counsel(s) while advancing the strategic goals and priorities of the business unit
- Manages multiple projects and initiatives simultaneously, establishing realistic timelines, tracking progress, and ensuring accountability for deliverables
- Conducts non-routine research, analysis, and follow-through on complex assignments, handles sensitive and confidential information with discretion, and contributes to the continuous improvement of programs, processes, and workflows
- Managing executive calendars; coordinating recurring meetings, travel, and internal and external events; preparing correspondence, presentations, reports, and briefing materials; and supporting meeting logistics, documentation, and follow-up activities
- Assists with budget development, financial monitoring and reconciliation, purchasing, invoice processing, vendor management, and operational planning
- Working independently and exercising sound judgment, the Operations Program Specialist supports team deliverables, maintains tracking systems and active work portfolios, ensures compliance with organizational policies and external requirements, and serves as a trusted partner in prioritizing work, solving problems, and achieving organizational objectives
- The position requires flexibility, adaptability, and the ability to operate effectively in a dynamic environment where responsibilities may extend beyond established practices and guidelines, including occasional travel and variable work hours as needed
Skills
- Bachelor's degree and 2 years related experience or equivalent combination
- Experience with MS Office 365 (Word, Excel), Workday, CoPilot, and/or SharePoint
- Experience coordinating administrative processes
- Experience generating reports and interpreting data
- Experience in business writing, editing, and proofreading
- Experience organizing time and managing diverse activities to meet deadlines
- Experience working with cross-functional teams and communicating with a wide range of people
- Experience with business process analysis and/or improvement
- Organization skills, accuracy, and attention to detail
- Multi-cultural or cross-cultural experiences are appreciated
- Ability to work a flexible and/or shifted schedule to accommodate differing time zones
- Demonstrated experience using diplomacy and tact to build strong relationships and motivate staff
Benefits
- Health care benefits
- Flexible spending accounts
- 401(k) plan with an 8% employer match
- Parental leave
- Accrued paid time off
- Life insurance
- Disability coverage
- Employee assistance program
- Other life and work well-being benefits
- Career development
- Flexible schedules
- Flexible work environment
Company Overview
Company H1B Sponsorship