Note: The job is a remote job and is open to candidates in USA. Cohere is a company focused on creating communities where people connect and thrive. They are seeking an Operations Manager for Contracts & Compliance to oversee critical business functions including contract administration, compliance coordination, and operational project management, ensuring effective processes and risk management across the organization.
Responsibilities
- Manage the full proposal-to-contract lifecycle, including proposals, service agreements, amendments, and renewals
- Coordinate contract preparation and execution using approved templates and processes
- Serve as a liaison between internal stakeholders, external partners, and legal counsel
- Review agreements for accuracy, completeness, and alignment with approved proposals
- Maintain contract records, documentation standards, and renewal tracking systems
- Monitor contract deadlines, renewals, and terminations while coordinating follow-up actions with operational leaders
- Maintain business licenses, registrations, and corporate filings across operating markets
- Coordinate annual compliance requirements, renewals, and regulatory filings
- Support new community onboarding and market expansion efforts by ensuring compliance readiness
- Assist with insurance administration, renewals, and certificates of insurance
- Maintain compliance documentation and reporting records
- Coordinate with internal leadership and external legal counsel on organizational legal matters
- Track legal requests, documentation, trademark renewals, and project timelines
- Maintain organized legal records and support risk management initiatives
- Participate in legal coordination meetings and monitor active matters
- Develop and maintain workflows, SOPs, and process documentation
- Manage document retention standards and organizational filing systems
- Conduct audits to ensure documentation and compliance requirements are met
- Provide training and guidance on contract, compliance, and documentation processes
- Generate reports related to contract activity, compliance deadlines, and operational metrics
- Identify opportunities to improve efficiency, accountability, and consistency across the organization
- Serve as a resource to internal teams on contracts, compliance, and operational best practices
- Support a culture of accountability, collaboration, and continuous improvement
- Contribute to special projects and strategic operational initiatives
- Perform other duties as assigned
Skills
- 3-5+ years of experience in operations, contract administration, compliance, legal support, project coordination, or a related field
- Strong organizational skills and exceptional attention to detail
- Excellent written and verbal communication skills
- Ability to manage multiple priorities and deadlines in a fast-paced environment
- Strong analytical and problem-solving abilities
- High level of integrity, professionalism, and discretion
- Proficiency with Microsoft Office and document management systems
- Experience working with contracts, legal documentation, or compliance programs
- Familiarity with business licensing, insurance administration, or regulatory compliance
- Experience using workflow and document management platforms such as Monday.com, SharePoint, or similar systems
- Ability to work independently and collaboratively across teams
- Bachelor's degree in Business Administration, Operations, Legal Studies, or a related field preferred
- Experience in community management, real estate, homeowner associations, or related industries preferred
- Ability to occasionally travel for meetings, training, or company events, as needed
Benefits
- Annual Bonus Eligibility (Up to 5% of Base Salary)
- Comprehensive Benefits
- 16 Paid Holidays
- Medical coverage available on your first day
- Employer-paid dental coverage
- Vision coverage
- 401(k) retirement plan
- Employer-paid Life Insurance, AD&D, and Long-Term Disability coverage
- Pet insurance options
- Employee Assistance Program with mental health, financial, legal, and family support resources
- Travel assistance and identity theft protection
- Complimentary will preparation services
- Generous paid time off
- 16 paid holidays each year, including a Birthday Day and Volunteer Day, in addition to PTO
- Professional development and growth opportunities
Company Overview
Company H1B Sponsorship