Note: The job is a remote job and is open to candidates in USA. The American Heart Association is a nonprofit organization focused on cardiovascular and brain health and advancing healthier lives. The Operations Manager, Clinical Studies will manage Clinical Research Department operations, including accounting, budgets, contracts, reporting, procurement, and compliance, while supporting operational best practices and special projects related to clinical studies.
Responsibilities
- Responsible for and handling operations, such as accounting, expense reporting, and procurement; and forming relationships with legal, external vendors, and partners to ensure that the overall business goals are achieved. Develops reports, trackers, or assessment tools to ensure compliance, as needed
- Manage departmental contracting processes, including site and sponsor contracts
- Work with American Heart Association legal department to establish and negotiate contract terms for hospitals, practices, sponsors, etc. Monitor and track process of associated statuses and documents
- Utilize vendor and/or American Heart Association systems (e.g., E1, Optimus, iEnvision, etc.) efficiently and competently to process invoices, contracts, requisitions, and expenses
- Support Senior Manager of Operations to establish budget tracking and reporting across multiple restricted and unrestricted budgets between $50 - 100 million
- Develop, prepare, and distribute monthly reports on variances to project requirements for leadership. Analyze financial activities from purchasing, contract terms and vendor invoices against budget. Provide reconciliation, mentorship and recommendations
- Act as lead in program budget preparation and facilitation including communicating procedures, distributing, and completing budget templates, training, and overseeing modifications or revisions. Coordinates with the leadership team for preparation and submission to funding organization or related controls
- Prepare and manage recurring reports to track related fiscal and legal activities
Skills
- Bachelor's Degree or equivalent work experience, Master's Degree preferred
- 3 years of relevant work experience
- Comprehensive experience applying the principles and practices of accounting, financial analysis, budget analysis and general business administration
- Experience in grant project management, preferably in healthcare space, including clinical trials
- Extensive knowledge of budgeting, financial and reporting processes for service agreements and/or grants
- Proficient in large-scale purchasing, budget projection and planning, variance analysis, and reconciliation requirements. Ability to analyze financial data and interpret into narrative form
- Excellent in oral and written communications. Ability to communicate with all levels of American Heart Association staff. Ability to communicate with technology and non-technology staff
- Ability to concurrently manage multiple projects and reprioritize ongoing work
- 3 years of experience with developing and managing process (and process change) documentation
- 3 years of experience working in a fast-paced, multifaceted environment. Excels in working against deadlines to provide end product
Benefits
- This position can be home-based.
- Eligibility for an incentive program is based on the type of position.
- Medical, dental, vision, disability, and life insurance
- A robust retirement program that includes an employer match and automatic contribution
- Employee assistance program
- Employee wellness program
- Telemedicine, and medical consultation
- You can join one of our many Employee Resource Groups (ERG)
- Be a mentor/mentee in our professional mentoring program
- Heart U is the Association’s national online university, with more than 100,000 resources designed to meet your needs and busy schedule.
- Paid Time Off (PTO) at a minimum of 16 days per year for new employees. The number of days will increase based on seniority level.
- 12 paid holidays off each year, which includes several days off at the end of the year.
- Tuition Assistance - This program provides financial assistance to employees who wish to further their education and career in relation to their current duties and responsibilities, or for potential future positions in the organization.
- Additional training and support, locally
Company Overview
Company H1B Sponsorship