Note: The job is a remote job and is open to candidates in USA. HireTalent is a staffing and recruiting firm. The Event Operations Coordinator provides logistical support for planning and executing a high-profile global event, reporting to the Director of Strategic Development. The role coordinates participant activities, event logistics, registration, meeting spaces, catering, deadlines, and related deliverables.
Responsibilities
- Supporting Director of Strategic Development to plan, communicate, and execute Global initiatives
- Assisting all activities for the Global Cohort including selection, communications, accommodations, onsite engagement, and activity scheduling
- Orchestrating event details to ensure a seamless Global event experience
- Overseeing the allocation and management of meeting spaces for NextGen activities
- Ensuring all Global deadlines and dependencies are precisely met
- Coordinating catering, inventory, and deliverables specific to NextGen requirements
- Supporting registration tailored to Global participants
- Providing flexible support for additional tasks or events as needed
Skills
- Bachelor's degree in a relevant field and/or 2-5 years of experience in event planning, with a preference for those experienced in academic events
- Proven organizational skills with a history of managing multiple projects to precise deadlines, within budget constraints
- A dynamic personality capable of building strong relationships at all levels, tailored to the community
- Ability to travel domestically and internationally to represent event
- Exceptional communication skills (written and oral), with an emphasis on engaging academic audiences
- Superior time management skills to succeed in a fast-paced environment
- Familiarity with registration and virtual event platforms, with a focus on educational and academic interfaces
- A desire to work independently with minimal supervision in a demanding yet rewarding environment
- Proficiency in Microsoft Office and cloud-based event applications (Airtable, Monday.com, RainFocus) relevant to event planning and project management
- Capable working in AI-enabled environments (Copilot, Notebook LLM, and Gemini)
Benefits
- Remote work arrangement
- Travel required for event for 10 days
Company Overview