Note: The job is a remote job and is open to candidates in USA. Native Ways Federation is a nonprofit organization focused on supporting Indigenous communities. They are seeking an Operations and Administrative Manager to oversee daily operations, manage financial administration, and support technology and human resources functions to enhance organizational efficiency and effectiveness.
Responsibilities
- Oversee daily organizational operations and identify opportunities to improve operations through efficient and effective internal systems, communication, and workflows
- Develop, implement, and maintain operational policies, procedures, and organizational systems that support staff and organizational goals
- Coordinate organizational logistics including vendor relationships, contracts, and office administration needs
- Coordinate team meetings, retreats, and travel with support from other staff
- Support organizational planning processes, annual workplans, and cross-department coordination
- Maintain organizational records, files, and documentation systems with a high level of confidentiality and accuracy
- Coordinate day-to-day financial administration in partnership with the Executive Director and external accounting partners
- Assist with budgeting, expense tracking, invoice processing, grant documentation, and financial reporting processes
- Help ensure compliance with organizational policies, grant requirements, and nonprofit operational standards
- Manage contracts, subscriptions, insurance renewals, and operational vendors
- Manage organizational technology systems, software platforms, and IT support relationships
- Help ensure staff have functional and accessible tools, systems, and operational support needed for their work
- Support data management, responsible cybersecurity practices, and internal communications systems
- Coordinate employee onboarding, offboarding, and personnel administration while ensuring a positive employee experience
- Coordinate benefits administration, payroll support, staff policies, and professional development logistics
- Help cultivate a healthy, collaborative, and culturally grounded workplace that prioritizes staff wellbeing and sustainability
- Support implementation of organizational policies and employee handbook procedures
- Assist with special projects managed by the Executive Director
- Provide administrative support and ensure continuity of essential organizational operations as needed
- Identify and undertake professional development and training opportunities
- Other duties as assigned
Skills
- Minimum 4 years of professional work experience in the nonprofit and/or philanthropic sector
- Experience working with Native-led organizations, Tribal nations, and/or Native businesses
- Intimate knowledge of Native communities and culture
- Strong organizational and project management skills with the ability to manage multiple priorities and deadlines
- Experience supporting nonprofit operations, administration, and utilizing multiple organizational systems
- Proficiency with nonprofit technology platforms; experience with or ability to quickly learn CRM, project management, and communication tools
- Strong written and verbal communication skills
- Demonstrated ability to handle confidential information with discretion
- Demonstrated ability to work independently and collaboratively in a remote or hybrid work environment
- Bachelor's degree in Nonprofit Management, Business Administration, public administration, or another related field
- Familiarity with financial operations, and compliance in a nonprofit setting
- Experience with NeonOne, Asana, Microsoft 365, or Google Workspace administration
Benefits
- Medical and dental insurance for individuals or families
- Paid time off through personal time
- Retirement plan with employer contributions and matching
- Health and wellness time
- Holidays
- 6 weeks of paid medical or family leave
- Professional and cultural development opportunities to strengthen skills and cultural connections
- Fully remote
Company Overview