Note: The job is a remote job and is open to candidates in USA. Herring Bank is building a dedicated Operations Accounting team and is seeking its first Operations Accounting Manager to establish and lead the function. Reporting to the Controller, the role oversees transaction balancing, settlement, sub-ledger reconciliation, clearing account integrity, exception resolution, month-end close requirements, and the development of accounting processes and controls.
Responsibilities
- Manage the Bank’s reconciliation inventory in accordance with policies, frequencies, and risk ratings established by the Controller
- Ensure in-scope accounts are reconciled on schedule with clearly assigned preparers and reviewers
- Recommend reconciliation inventory updates as accounts are opened, retired, or re-risked
- Maintain the internal DDA and clearing account registry
- Route new account requests for Controller approval and ensure accounts have an assigned owner, reconciliation frequency, and risk rating before entering production
- Produce the certified daily balancing packet and verify that balancing performed across the Bank meets documented certification standards
- Oversee reconciliation of: + Wire activity + ACH activity + ATM and card network activity + ISO sponsorship activity + Merchant settlement activity
- Ensure clearing and suspense accounts clear as designed and investigate discrepancies when they do not
- Maintain the exception log, track aging, drive items to resolution, and escalate items based on established thresholds
- Deliver Operations Accounting’s month-end close requirements, including certified reconciliations, aged exception summaries, and clearing account status
- Maintain appropriate preparer/reviewer segregation and ensure reconciliations are never self-reviewed
- Serve as the accounting partner to Bank Operations in tracing transaction flows and resolving balancing discrepancies
- Prepare reconciliation and settlement workpapers for internal audit, external auditors, and regulatory examiners
- Identify high-volume manual matching processes and implement automated reconciliation and transaction-matching solutions
- Supervise, coach, and develop two accounting team members
- Establish documentation and cross-training standards to reduce single points of failure
Skills
- • Strong understanding of how money moves through a bank, including payment rails, cut-off times, and settlement windows
- • Strong knowledge of reconciliation controls and preparer/reviewer independence
- • A root-cause mindset when resolving exceptions and recurring reconciliation issues
- • Ability to partner effectively with Bank Operations while maintaining strong accounting controls
- • Comfort building and documenting new processes and controls
- • Strong leadership and team-development capabilities
- • Bachelor's degree in Accounting or Finance required
- • 6–9 years of accounting experience with meaningful experience in bank operations accounting, settlement, or reconciliation
- • Prior supervisory experience required, or demonstrated equivalent lead experience
- • Strong knowledge of: + Wire and ACH payment rails + Card networks + Merchant and ISO settlement + Sub-ledger-to-general-ledger architecture + Suspense and clearing accounts + Reconciliation control standards
- • Advanced Excel skills, including work with large data sets, INDEX/MATCH, and Power Query
- • Hands-on experience with core banking platforms, FedLine, and automated reconciliation or transaction-matching software
- • CPA or eligibility to sit for the CPA exam is a plus
Benefits
- Health insurance
- Paid time off
- Vision insurance
- 401(k)
- 401(k) matching
- Dental insurance
- This is a remote position.
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