Note: The job is a remote job and is open to candidates in USA. WareSpace is a national real estate firm specializing in the development of co-warehousing and small-bay industrial properties. The Marketing Operations Manager will keep the marketing organization running efficiently by managing projects, coordinating cross-functional work, supporting vendors and leadership, and creating systems that improve execution.
Responsibilities
- Own timelines, project plans, follow-ups, and next steps across key marketing initiatives
- Keep priorities, dependencies, and deliverables organized across multiple workstreams
- Proactively identify blockers, chase down missing inputs, and keep projects moving
- Take on first-pass work for new initiatives so senior team members can focus on final decisions and high-value execution
- Help turn rough ideas into structured plans, briefs, and action items
- Coordinate with internal stakeholders across sales, operations, creative, brand, content, and paid media
- Help sequence launches, campaigns, events, and location openings so work happens in the right order
- Make sure communication between teams is clear, and that important follow-ups do not get dropped
- Support ad hoc cross-functional projects that need a strong operator to keep them moving
- Research and vet agencies, freelancers, consultants, and tools as needs come up
- Narrow options, gather pricing and scope, and bring back clear recommendations to leadership
- Save the team time by doing the upfront legwork instead of requiring senior leaders to meet with every possible vendor
- Help coordinate onboarding and project setup once external partners are selected
- Help maintain the team's operating cadence, including planning meetings, workback schedules, project trackers, and status updates
- Keep project management tools and workflows organized and up to date
- Support the team in making sure work is prioritized appropriately and shipped on time
- Help create lightweight systems and processes that improve execution without adding unnecessary overhead
- Prepare updates, summaries, materials, and recommendations for senior marketing leadership
- Help surface tradeoffs, timing risks, and open questions before they become bigger issues
- Reduce the amount of time senior team members spend on status chasing, prep work, and administrative follow-through
Skills
- 2 to 5 years of experience in project management, marketing operations, account management, chief of staff support, coordinator roles, or similar operational roles in a fast-paced environment
- Strong organizational skills and exceptional follow-through
- A proactive, ownership-minded attitude. You do not wait around to be told every next step
- Ability to manage multiple workstreams at once without losing detail
- Strong written and verbal communication skills
- Comfort working across teams and following up with a wide range of stakeholders
- Ability to operate in ambiguity and bring structure to messy situations
- Experience with project management and collaboration tools like Monday, Asana, ClickUp, Notion, Jira, or similar
- Experience in a marketing, creative, startup, or agency environment
- Familiarity with demand generation, campaign planning, go-to-market execution, or lifecycle marketing
- Experience researching and coordinating with agencies, freelancers, or consultants
- Familiarity with HubSpot or similar CRM and marketing systems
- Experience in real estate, multi-location businesses, or SMB-focused businesses
Company Overview