Note: The job is a remote job and is open to candidates in USA. Colibri Group is hiring a Marketing & Events Coordinator to coordinate in-person and virtual events for educators, school leaders, partners, and colleagues. The role manages event logistics from planning through follow-up and coordinates assigned marketing projects and related communications.
Responsibilities
- Coordinate event execution from planning through follow-up: schedules, registration, vendors, conference booths, travel, shipping, event materials, run-of-show details, and lead handoffs
- Serve as a hands-on operational contact for assigned in-person conferences and events; coordinate with internal partners and external vendors, and provide on-site support when needed
- Support different event sizes and formats, including up to approximately three large B2B conferences annually, approximately five to seven school/partner visits, and recurring virtual events (generally one to two per month, in a supporting role)
- Build practical event playbooks, checklists, timelines, and repeatable processes; flag missing details, dependencies, and risks early
- Track event supplies, branded materials, inventory, vendor orders, expenses, invoices, and logistics so everything arrives where and when it is needed
- Coordinate assigned marketing and cross-functional projects in ClickUp or similar tools, keep ownership and deadlines visible, and support light marketing communications, editing, or quality checks as needed
Skills
- Approximately 1–3 years of relevant experience in event coordination, marketing operations, project coordination, or a related field. Relevant internships and comparable hands-on experience are welcome
- Direct involvement coordinating actual events, such as conferences, trade shows, webinars, school events, or partner experiences not simply attending them or promoting them
- Experience managing multiple moving pieces: timelines, vendors or stakeholders, registration, supplies, schedules, and last-minute changes
- Strong written and verbal communication, dependable follow-through, attention to detail, and confidence working across teams
- Comfort using project-management tools to track tasks and deadlines, or the ability to learn new systems quickly
- Concrete event-coordination experience, strong ownership of details, and willingness to travel
- Experience in education or EdTech
- Familiarity with ClickUp, Asana, or Monday.com
- A bachelor's degree in a related discipline
- Corporate or nonprofit events, professional associations, school/program events, conferences, hospitality-related event operations, and similar hands-on coordination backgrounds
Benefits
- See the impact of your work in well-run experiences for educators, school leaders, alumni, and partners
- Gain ownership of meaningful event operations while building repeatable processes that make the team more effective
- Partner across Marketing, Sales, Academics, and other teams, with a mix of independent coordination and shared execution
- Join a mission-driven organization where your organization, initiative, and judgment make a visible difference
Company Overview