Note: The job is a remote job and is open to candidates in USA. The University of Louisville is seeking a Manager for Business Unit Administration within the Center for Integrative Environmental Health Sciences. This role involves overseeing day-to-day operations, managing budgets, and providing executive support to the Center Director, while ensuring compliance with fiscal and regulatory policies.
Responsibilities
- Responsible for the forecasting, development, implementation and maintenance of all budgets at the Center, including Grants and Institutional funds
- Prepare the annual operating budget for entry into the University Budget Application Model (BAM)
- Develop and implement fiscal management policies/procedures for the Center
- Provide fiscal oversight and ensure fiscal compliance with Departmental, University and regulatory policies
- Manage and implement changes as required by the changing regulatory environment
- Manage the effective operations of the cores
- Final signatory authority on all funding allocations, travel reimbursements, payment requests and POs for the Center
- Develop and implement human resource policies/procedures for the Center and evaluate periodically to determine if changes/updates are needed
- Facilitate/oversee all personnel transactions in the Center including new position establishment, advertising, interviewing, new employee hire and onboarding, annual evaluations, terminations, funding changes, etc
- Supervise staff and delegate tasks and responsibilities
- Manage (pre and post award) the NIH P30 Center grant which includes six cores and multiple pilot awards
- Act as a liaison with the Office of Sponsored Programs, HSC Research Office, HSC Financial Affairs Office and the NIH/NIEHS
- Oversee and ensure that all expenditures on grants are appropriate and verify that personnel percent effort is charged correctly to grant and cost share speedtypes through coordination with multiple departments across campus
- Ensure that NIEHS progress reporting requirements are met, and maintain documents (e.g., IACUC and human studies approvals) to ensure that Center programs are in good standing, CEC programs are running smoothly, and facility core usage surveys and feed-back are regularly evaluated and recorded
- Supervise staff who maintain a database to track Center members and their funding and publications, pilot project funding and outcomes, and noted achievements of Center members
- Organize Center leadership and advisory board meetings, and one annual NIEHS Center Directors Meeting when called upon by NIEHS Program Official
- Interface nationally with NIEHS P30 grant administrators in bi-monthly virtual meetings and in person at the annual NIEHS meeting
- Supervision of Department Coordinator I in purchasing, human resource, tracking of center activities and general administrative duties
- Supervision of Communications and Marketing Specialist II to ensure the Center website is maintained, communicating regular updates, post ‘breaking news’, such as publications, new grants, speaking engagements, etc. and maintaining and updating the Center’s social media
- Travel will be required for this position to attend the annual NIEHS Center Directors Meeting
Skills
- Bachelor's degree in a related field and four (4) years of relevant experience or an equivalent combination of education and experience
- Responsible for the forecasting, development, implementation and maintenance of all budgets at the Center, including Grants and Institutional funds
- Identify, resolve and report issues/risks related to the budget
- Ensure that the Center is operating in a fiscally responsible manner
- Development of budget estimates and projections, monthly reconciliation of all accounts and monthly financial reporting to the Center Director
- Prepare the annual operating budget for entry into the University Budget Application Model (BAM)
- Develop and implement fiscal management policies/procedures for the Center
- Provide fiscal oversight and ensure fiscal compliance with Departmental, University and regulatory policies
- Manage and implement changes as required by the changing regulatory environment
- Manage the effective operations of the cores
- Final signatory authority on all funding allocations, travel reimbursements, payment requests and POs for the Center
- Develop and implement human resource policies/procedures for the Center
- Facilitate/oversee all personnel transactions in the Center including new position establishment, advertising, interviewing, new employee hire and onboarding, annual evaluations, terminations, funding changes, etc
- Manage funding changes and payroll actions for the eight staff and twenty five faculty paid on the NIH P30 grant across twenty departments and seven schools
- Supervise staff and delegate tasks and responsibilities
- Manage (pre and post award) the NIH P30 Center grant which includes six cores and multiple pilot awards
- Act as a liaison with the Office of Sponsored Programs, HSC Research Office, HSC Financial Affairs Office and the NIH/NIEHS
- Oversee and ensure that all expenditures on grants are appropriate and verify that personnel percent effort is charged correctly to grant and cost share speedtypes through coordination with multiple departments across campus
- Ensure that NIEHS progress reporting requirements are met, and maintain documents (e.g., IACUC and human studies approvals) to ensure that Center programs are in good standing
- Supervise staff who maintain a database to track Center members and their funding and publications, pilot project funding and outcomes, and noted achievements of Center members
- Organize Center leadership and advisory board meetings, and one annual NIEHS Center Directors Meeting when called upon by NIEHS Program Official
- Interface nationally with NIEHS P30 grant administrators in bi-monthly virtual meetings and in person at the annual NIEHS meeting
- Travel will be required for this position to attend the annual NIEHS Center Directors Meeting
- Supervision of Department Coordinator I in purchasing, human resource, tracking of center activities and general administrative duties
- Supervision of Communications and Marketing Specialist II to ensure the Center website is maintained, communicating regular updates, post ‘breaking news', such as publications, new grants, speaking engagements, etc
- Master's degree in Business Management, Accounting or equivalent field
- Prior experience as a Center Administrator for an NIEHS P30 Center is preferred, experience as a Unit Business Manager a Center or Department may substitute
- Experience within the financial and accounting fields
- Well versed in NIH compliance and policies, in active pursuit of building strong relationships with NIH personnel and is constantly striving to remain up to date with any changes
- Eight or more years experience in an administrative position (Center Administrator, Unit business manager for Department or Center, or equivalent)
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