Note: The job is a remote job and is open to candidates in USA. OpenLoop is a telehealth support solutions company focused on bringing care anywhere. They are seeking an Accounts Payable Manager to oversee the accounts payable function, ensuring timely vendor payments and building processes to enhance efficiency and control in a fast-paced environment.
Responsibilities
- Own AP end-to-end across all OpenLoop entities — invoice intake, GL coding, approval routing, and payment runs — making sure vendors are paid accurately and on time, including urgent and time-sensitive payments
- Be the responsive face of AP. Own internal and vendor inquiries, resolve them quickly and professionally, and set and communicate clear expectations with stakeholders chasing payments
- Finish and stabilize the systems transition — closing the gaps where manual steps are currently being missed
- Build the process. Create and document repeatable AP workflows, approval matrices, controls, and SOPs — including a playbook that lets us onboard new entities and acquisitions cleanly
- Drive automation and process improvement as the systems mature — fewer manual touches, more automated approvals, a single interface
- Own the Ramp corporate card and expense program — coding review, spend policy, limits, reconciliation, and month-end true-up
- Run scheduled payment runs across multiple entities and bank accounts (ACH, check, wire, virtual card), managing cash-out timing in partnership with Accounting
- Own vendor master data and onboarding — W-9 collection, banking validation, and fraud controls such as callback verification on banking changes
- Handle intercompany AP and allocations across the entity group, including high-volume vendor activity at our pharmacy and laboratory subsidiaries
- Manage the AP team and set and track KPIs such as days payable outstanding, invoice cycle time, percent paid on time, and inquiry response time
- Support the AP close — accruals, reconciliations, aging, and reporting — and support monthly and quarterly close and external audit requests
- Other duties as assigned
Skills
- Bachelor's degree in Accounting, Finance, or a related field
- 5–8 years of progressive accounts payable experience, including direct team leadership or management
- Hands-on experience owning AP in a high-volume, multi-entity environment
- Deep knowledge of the procure-to-pay cycle, three-way matching, GL coding, and AP internal controls
- Experience owning or supporting AP through a systems implementation or migration
- Experience with NetSuite (or a comparable ERP)
- Excellent stakeholder communication and a customer-service orientation
- Accounts payable experience at a public company (strongly preferred), or at a high-growth or tech company
- Experience with Ramp, Zip, Bill.com, Coupa, or similar P-2-P tools
- Experience standing up AP process, automation, and acquisition/onboarding playbooks
- Exposure to SOX, pre-IPO readiness, and external audit support
- Experience in healthcare, telehealth, pharmacy, or laboratory services, and familiarity with PC/MSO structures
Benefits
- Medical, Dental, and Vision plans
- Flexible Spending/Health Savings Accounts
- Flexible PTO
- 401(k) + Company Match
- Life Insurance, Pet insurance, and more
Company Overview