Note: The job is a remote job and is open to candidates in USA. Kelley Drye & Warren LLP is seeking a Legal Word Processor to join its Document Production team. The role performs high-volume, advanced word processing and document production tasks, supports attorneys and staff with complex document issues, and collaborates with a remote team while working a weekend and two-day shift.
Responsibilities
- Perform a high volume of word processing tasks using firm-supported software, including but not limited to, Microsoft Word, PowerPoint, Excel, Kofax Power PDF, Adobe Acrobat, Litera Compare, Litera Create & NTD
- Prepare, revise, format, and finalize documents with accuracy, consistency, and attention to detail and to firm standards
- Convert PDF’s and format text documents using styles; clean up electronically transmitted files and resolve formatting issues and/or corruptions
- Create and edit documents using templates, styles, and automated features, including tables of contents, tables of authorities, automatic numbering, headings, cross-references, and other advanced Word functions
- Create and edit Excel spreadsheets and PowerPoint presentations using Firm templates, ensuring professional formatting and accuracy
- Assist attorneys and staff with document troubleshooting, formatting questions, and resolution of complex document issues
- Provide user input and feedback to the IT Department regarding new software, software updates, enhancements, and document production workflow improvements
- Attend training and remain current on firm-supported software, document production tools, and best practices
- Maintain punctuality, regular attendance, and responsiveness during scheduled work hours
- Collaborate effectively as part of a remote team of document production operators, ensuring timely completion of assignments and excellent internal client service
Skills
- • Minimum of 3–5 years of word processing or document production experience, preferably in a law firm or professional services environment
- • Advanced proficiency in Microsoft Word, including styles, templates, automatic numbering, tables of contents, tables of authorities, cross-references, and section formatting
- • Proficiency with Microsoft PowerPoint, including animation, SmartArt, WordArt, text/picture effects, and inserting and editing audio and video clips
- • Ability to work with complex Excel spreadsheets with knowledge of formulas, filters, VLOOKUP, and pivot tables
- • Strong knowledge of legal document formatting, proofreading marks, document cleanup, PDF conversion, and preparation of client-ready work product
- • Strong problem-solving skills and the ability to troubleshoot complex formatting and document corruption issues
- • Ability to manage a high volume of assignments, prioritize competing deadlines, and work efficiently under time-sensitive conditions
- • Excellent communication and customer service skills, with the ability to work professionally with attorneys, staff, and team members
- • Ability to work independently in a remote environment while collaborating effectively with a team
- • Flexibility to work scheduled shifts, overtime, weekends, or holidays as needed
- Travel to the New York office is required for training during the work week
Benefits
- Collaborate effectively as part of a remote team of document production operators.
Company Overview